PAC BOARD MEETING

Wednesday, September 14, 2011

 Call meeting to order at 7:40 am

Members in attendance:  Ms. Everett, Ms. Patterson, Danielle Porter, Wendi Andrews, Tamra Farris, Dee Duggan, Heather Hartman, Katy Futral, Monica Ervin, Noelle Ricks, and Shannon Miller.      

I.   WOES PAC Projects 

·        Newsletter:  Monica Ervin

·        Secretary/Minutes:  Danielle

·        Bulletin Board: Noelle Ricks

·        Webpage:  Shannon Miller

·        Facebook Page:  Wendi Andrews

·        Glossary of Terms:  Shannon Miller

·        Wear pink shirts/name badges whenever you are at a school function, volunteering, etc.

·        Meet & Greet:  Dee Duggan, 1^st meet and greet will be Friday, September 30 at 2:45 pm

·        Drop-Off Line Schedule:   Dee Duggan is coordinator, PAC will volunteer for Tuesdays and Thursdays, PTO will volunteer for Mondays and Wednesdays; PAC will continue to provide something to encourage the teachers once a month

II.  New Topics

·        WOES needs PAC to help get information out to parents

·        County has a new system for background checks on volunteers.  If someone has been trained and approved in the past, they are kept in the database.  Only persons who need to receive training or who have not been previously approved, need to be added.  Volunteer list will be emailed to teachers and teacher will email the parents in their class to let them know they have been approved.  If a volunteer has not heard from their child’s teacher, they need to email the teacher to see if they are on the approved list.

·        Class sizes are averaging 25 children per class, there is 1 empty classroom and 2 trailers available.

·        Any teacher concerns need to be addressed with Ms. Everett

·        “Bubba” McLean is leading a $15,000 technology fundraiser for WOES, monies will be used to purchase 18 document cameras (takes place of overhead projectors), 4 memeos and the subscription for IXL math program; monies are going through the foundation for White Oak Elementary School, checks need to be written with WOES on the memo line, donations of a $100 or more will receive a tax deduction letter (all monies are tax deductible, but only those of $100 or more will receive a letter)

·        Vision for the future:  currently seeking a grant that would allow each Kindergarten student to have their own iPad (in-school use); would not replace pencil and paper or teacher instruction

·        Why are kids alternating days of PE and recess?  State wanted to add 5 days of instruction (1,025 Hours of instruction) to the calendar this year (end of July/Aug), Carteret County asked for a waiver and requested to provide the additional instruction time throughout the year; tardy bell rings at 8:00 and instruction begins at 8:00, 150 minutes of physical exercise are required per week; classrooms are fluid, not sitting and quiet the entire day, all classes have a “take 10” after about 20-30 minutes of class time.

·        Families of 17 children opted to be transferred to Bogue Sound, families may still choose that option

III. Curriculum/School Activities - Ms. Everett

·        Purchased Fundations for 1^st Grade (had in Kindergarten last year); program was successful and most kids were reading on level exiting Kindergarten

·        Will begin moving to Core Curriculum K-2, worked on a pacing guide, have started implementing, Core Curriculum begins next year, WOES is leading the county in its progress toward transferring over to Core Curriculum

·        School held a ceremony and planted a tree in remembrance of 9/11, tree was purchased by the PTO

·        Issac Walton League is talking with 4^th Grade teachers – poster contest

·        Volunteer Training 9:30 am, September 16^th and September 19^th 4:00 pm; can complete a background check form at training

·        Volunteers may volunteer in areas other than classrooms for example:  Media Center, laminating for teachers, copies for teachers, die-cuts/bulletin boards for teachers

·        Make up days for the hurricane will be October 10 and December 19

·        Report Card Day moved to November 14

IV.  Policy – Ms. Everett

·        Everyone should have received a copy of the Carteret County discipline policy

V.   PTO report – Katy Futral

·        DQ Night raised $110

·        Spirit Wear – Donna Hayes in charge, have received 3 bids and working on making a selection

·        Issued a check to WOES for $17,454 for the K-1 playground improvements, equipment will arrive around the end of September, new mulch will be put down in all structure areas and fall zones (both playgrounds); an anonymous donation of $13,000 was made fulfilling the goal for the funding of the K-1 playground improvements

·        Purchased Lego Robots for special afterschool project (up to 10 children will be selected from 4^th and 5^th Grades to participate), cost was $900 for start-up, Ms. Hooley will sponsor, will receive a kit and a story – team will build robot to go along with story, will compete with other groups, robots can be reused year after year, $75 registration per child, parents can donate through the foundation – don’t forget to write in the memo line WOES, Lego Robot Program

·        Fall Festival October 7, 5-8pm

o       Large Silent Auction

o       NEED VOLUNTEERS!!!!!

·        Can no longer have Santa’s Workshop, program cut by the county because of numerous complaints received from parents in other schools (no complaints from WOES parents); asking county to reconsider

·        Check PTO website and FaceBook page for school fundraiser information

·        Considering PTO Boosters

·        December

o       Breakfast with Santa

o       Fundraiser:  Gift Cards to retail businesses and restaurants

·        Spring Fundraisers:  Mixed Bag, Star Hill Golf Tournament, Spring Fling

·        General PTO Meeting September 15, 6:00 pm

·        Wildcat Academy is officially handed over to PTO from PAC

VI.  Transportation – Ms. Patterson

·        Best Behaved Bus:  September - Bus 180 - CONGRATULATIONS!

·        Grew 75-100 kids – county was alerted in August before school started, school is required to have 3 children per seat, all buses must be overloaded before any additional buses are issued to the school, school is required by the county to move children and adjust routes until all buses are overloaded, Ms. Patterson is in contact with the county daily concerning bus crowding, buses are governed by the central office, the only way we can get more buses and shorter routes is for more children to ride the bus to and from school; parents can write central office with concerns for route lengths and safety of children; rules state “no body parts hanging in the isle,” and buses must drop-off closest to the school first

VII.Facilities/Maintenance:

·        Storm Damage:  Lost 8 Live Oak trees, all trees have been removed except for the one at the school entrance (emergency work order request has been sent), not much structure damage, only leaks were from blowing rain, some fencing was damaged, but has been repaired/replaced, no flooding, no technology damage; WOES was the worst hit school in the county

VIII.Questions/Comments/Concerns:

Next Meeting:  October 12, 2011, 7:30 am