PAC Meeting
September 30, 2008 

Call meeting to order.     Meeting began at 8:35 am

I.  Welcome

            -Introduction of board members. 

Lynn introduced all of the board members as follows:

Lynn Daly – Chairman, Khristy Benson, Marsha Atwood, Kim Jones, Tara Patterson

Martha Swiber, Bryson McLean, Pam Tanzola, Mrs. Everett, Lisa Guarino

We currently need a business member to serve on PAC who does not have a child at White Oak Elementary but does have a business in the area served by WOES.  Board asked to help in finding someone to serve with us on the board, all welcome.

Contact information gathered for distribution among board.

            -Select Secretary.     Kim Jones had previously volunteered to serve.

            -What is PAC?  Parent Advisory Counsel-to serve as a liaison between parents, community, and White Oak Elementary.

                        Bylaws?  Reviewed prior, no questions about bylaws.
                        What is WOES PAC? 

Objectives for the year discussed briefly as well as role of PAC in WOES.

What is our relationship to the Board of Education?

Once a month the chairperson is required to attend the monthly meeting held by the Board of Education.  Every other month we have 3 minutes to present our information.  Notify Lynn if you would like to attend with her.  PAC was set up by the Board of Education.

            -WOES PAC Mission Statement?  The board will assign next month. 

            -Goals/objective for year?  The board will determine next month.

   -Goals/objectives for first few months?  The board will determine next month.

II.          Curriculum - Ms. Everett to report

Started some new things this year

Response to Instruction (RTI Program) – The RTI program is being used to take the place of the students’ assistance team.  This program is to help children who are struggling with their education.

RTI started this year with the 1st and 2^nd grades with universal assessments.

Skill Builders is being used currently for resources.  Newport piloted the program last year.

Scholastic Reading Intervention (SRI) is being used to match the reading levels with the students.

Science Workshops

The county is providing Science Workshops for the teachers.  All teachers K-5 are going to the workshops.  The training will begin October 20^th.

Mrs. Everett and the teachers are discussing setting up science labs possibly in the mobile units behind the school building.

The board also discussed a possibility of having after school clubs for extra education, such as Spanish and possibly Home Economics.  We would attempt to have parents volunteer to provide these classes.  Marsha and Pam are working on these ideas.

Discussion was made about email addresses for the teachers.  The email addresses are no longer available on the website.  Mrs. Everett and Mrs. DeBurkarte will work on a secure way to make the addresses available.  Contact Mrs. Everett for teacher information until they decide on a solution.

III.         School Activities - Ms. Everett to report

The White Oak Elementary web site has a calendar with the school events listed.

Martha Swiber will be sure that all PTO activities are on the calendar.

Field trips are starting to take place in all grades. 

IV.        PTO report - Martha Swiber to report

~Martha will email handouts about upcoming events that will be attached to the minutes.

~PTO has named this year the “Year of the Child”.

~Different people from the community will come in at each meeting to talk about programs that can help children with various areas of development.

~Sally Foster for our first fundraiser.  We get 50% of all proceeds.  Everybody gets catalogs; however, if someone needs to order online, they will be able to and have them shipped directly to them.  Anyone who orders originally can reorder items after the sale is over and we still get the profit for this school year.

~The PTO will be selling bricks for the “Wildcat Walk” in front of the school. The bricks will be $50.00 and you can have information put on the bricks. such as your child’s name.

~The PTO is selling Spirit Wear.  Profit goes to PTO.   

~Box Tops and Upromise are other ways that the PTO is asking parents to help in raising “Free Money” for the PTO.

~The PTO is planning the Fall Festival.  Several new things will be done this year, for example, auctioning a personal parking space, a raffle for a chartered fishing trip, and several other exciting raffles.

More information will be going out next week on upcoming events.

Martha passed out copies of the PTO budget that was voted on and approved at the first PTO Meeting.

Martha also discussed that the PTO is encouraging “Class Moms” to be liaisons between the classes, parents and PTO.  Mrs. Everett will contact the classes who do not have “Class Moms” yet.

V.        Transportation - Ms. Everett to report

Mrs. Patterson and Mrs. Charlene and Bus Drivers have done well with getting children assigned and reassigned. 

Parents are not allowed to switch buses.  Students are assigned to one bus.

WOES is getting new digital cameras for all of the buses.

Discussion was made about one bus which has two loads of children to deliver.

Carpool line was discussed.  Several board members suggested that Mrs. Everett send home a note regarding carpool line rules and procedures.

VI.        Facilities/Maintenance - Ms. Everett to report

WOES has a new SRO Officer.  His name is Mitch Schelinder. 

WOES was able to open the new building and things are going well. 

New heating and air is being adjusted to comfort.

The Cafeteria has been painted and looks great!

Lynn suggested tile murals be done by the kids in the entrance hallway. 

Mrs. Everett discussed the new fence around the playground on the back of the grounds and there is parking for new teachers in the back.

Projectors and screens will be used in the new rooms in the new building instead of TV’s for the morning broadcast.  The goal is to have them all in place by the end of October.

All classrooms now have PA’s so that they can call the office. 

VII.       Policy - Ms. Everett to report

WOES is following a new discipline policy this year.  The policy is broad so that it covers the whole county, therefore, principals are allowed to use their own discretion in the discipline.  This is a uniform policy for the county.  The policy gives maximums on discipline without having to have further approval.

VIII.      WOES PAC Projects:
              -Glossary of Terms - Lynn Daly

This is a carry over project, waiting on edits from Mrs. Fowler before distributing to a small number of parents and each grade level for final edits.  Once complete, the terms will be available on WOES web page and maintained by WOES staff member to be determined.

-Chairman Binder and Checklist - Lynn Daly

Being compiled to ease in transition for future chairs. 

-Bulletin Board - Maintenance - ??

The bulletin board has been updated. 

The secretary will be sure that the minutes are posted after each meeting.

Pam will maintain bulletin board.

Marsha will be posting pictures of members.

                   -Web Page - Expand - ??

Need board member to maintain.  Board asked to develop ideas to be discussed next meeting.

                   -Newsletter - Editor ??

A PAC newsletter was discussed last year but never put into place.  We discussed sending out an electronic newsletter.  Lynn asked for someone to volunteer as editor.
                             -Content?       To be discussed next meeting

                             -Distribution?  To be discussed next meeting

                             -Archive on web page  To be discussed next meeting

-Assist with year of transition Board members agreed that we will do all that we can to help in the transitions.

IX.        New Business

                   -Visitor Registration - Marsha Atwood

Outline of visitor ID software system discussed.  Benefits and costs discussed.  Marsha to work with Mrs. Everett on next step.

Next meeting – The future meetings will be the last Monday of every month.  The next meeting will be held on October 27^th at 8:45 in the conference room at WOES.

Meeting adjourned at 10:53 am.