Carteret County Schools 
NC WISE Security Standards

This policy applies to any employee using the NC WISE application per State Board Policy EEO-C-018. Your signature acknowledges that you have read, understand, and agree to comply with all the provisions outlined below.

User ID and Password Standards

1. Each user accessing the NC WISE application shall be uniquely identified with an ID that is associated only with that user.

2. The LEA security administrator, or his/ her designee, is responsible for promptly disabling the NC WISE user ID upon termination of user from the school or LEA or upon cessation of a user’s need to access the NC WISE system.

3. Unsuccessful login attempts shall be limited to three attempts before the user logon process is disabled.

4. User IDs that are inactive for 30 days will be disabled.

5. Only authorized security administrators or help desk staff shall be allowed to enable a user ID.

6. Passwords should not contain dictionary words or abbreviations.

7. Passwords used for the NC WISE system should be unique to NC WISE.

8. Passwords must be at least 8 characters in length, must begin with a letter, and contain at least two (2) numbers.

9. New users will have 11 days in which to log into the system and change their default passwords, at which time they will be disabled.

10. Passwords expire after 90 days, and also after 30 days of inactivity. Passwords cannot be reused until 6 additional passwords have been created.

11. At no time should anyone from DPI call a user and request that user’s password.

12. Personal information such as social security numbers, drivers license numbers, etc. should not be inserted into email messages or other forms of electronic communication without proper encryption.

13. NC WISE users must make an assertive effort to avoid the use of key loggers on their workstation.

Workstation Security Standards-

1.    Users are not permitted to share NC WISE passwords with anyone.

2.    Users are not permitted to allow a teacher assistant, student, substitute or any unauthorized users to enter any information in NC WISE.

3.    Users are will exit NC WISE before leaving their computer.

4.    Only tech support approved software should be installed on Carteret County School computers.

5.    Any NC WISE passwords in printed form need to be properly secured.

6.    Browsers should be configured so that passwords for websites are not stored.

7.    Only computers issued and maintained by Carteret County Schools will be approved for NC WISE home access.

8.    It is highly encouraged that teachers not share their computers.

·         If a student must use the teacher’s computer, teachers must log off Novell before students log on.

·         Teachers should provide a separate location on the server so materials such as lesson plans can be accessed by substitutes.

Enforcement of this policy is the responsibility of the Superintendent or his/her designee.

I have read, understand and will abide by the Carteret County Schools’ NC WISE Acceptable Use Policy. I understand any violation of this policy is unethical and may constitute a criminal offence. If this document is not signed by the employee then they will not be allowed on NC WISE which constitutes not begin able to fulfill their job description.

Print Name Here: ____________________________________________________________

Signature: __________________________________________________________________

Position: _______________________________________________ Date: ______________

Make 3 copies of this document.  A copy is to be:

• sent to the NC WISE coordinator

• kept on file at the school with the data manager

• for the employee’s record