Information/Action taking place at July 11, 2006, Board of Education meeting

BOND PROJECTS UPDATE
Bond Project Manager Keith Maready updated the Board on several projects.

Consider Approval of Bid for Beaufort Middle Roof Replacement
Mr. Maready recommended the Board approve a roofing contract for Beaufort Middle School with Curtis Construction in the amount of $648,075 and ask the County Commissioners for an amendment to the project ordinance. Mr. Maready noted the bond budget for the work is $993,756.

The Board decided to hear other bids and vote on them all at once.

Consider Award of Roofing, HVAC and Electrical Bids for Morehead City Elementary School
The improvements at Morehead City Elementary School were not part of the bond referendum. These improvements are being funded by a Qualified Zone Academy Bond (QZAB), which a zero-interest loan. Mr. Maready is overseeing the work. Mr. Maready recommended the Board award a contract for the HVAC work to the low bidder - Diversified Construction Services, Inc. - in the amount of $697,500.00 plus $2,200.00 for Johnson Controls. This is a total of $699,700.
Mr. Maready recommended the Board award a contract for the electrical work to the low bidder - Freedom Electric, Inc. - in the amount of $89,193.
Mr. Maready recommended the Board award a contract for the roofing to the low bidder – AAR of North Carolina, Inc. - in the amount of $426,500.
Dr. Rick Luettich made the motion to award the bids for Beaufort Middle Roofing to Curtis Construction in the amount of $648,075; Morehead City Elementary School HVAC bid going to Diversified Construction Services, Inc. in the amount of $699,700; the electrical bid to Freedom Electric, Inc. in the amount of $89,193; and the roofing bid going to AAR of North Carolina, Inc. in the amount of $426,500. David Carr provided the second and the motion passed with all members voting aye.

Consider Changes to Stanford White Associates Contracts
Mr. Maready noted contract revisions from Stanford White Associates (SWA) were received and reviewed. Board Attorney Neil Whitford also reviewed the contract revisions.
Dr. Rick Luettich made the motion to approve changes to Stanford White Associates contracts. Al Hill provided the second and the motion passed with all members voting aye.

Consider Award of REI Design Contract for East Carteret High School Roof
Mr. Maready said the additional design fee to include soffit and fascia replacement at East Carteret High School was $15,065. The design fee indicated in the contract presented at the Board of Education’s June 13, 2006, meeting was for $120,020. Adding the design fee for the soffit and fascia to the roof replacement project will bring the design fee to $135,085. Dr. Luettich clarified that these were estimates not bids and Mr. Maready agreed.
Dr. Luettich made the motion to add the soffit and fascia design work to the REI contract for the East Carteret High School roof. June Fulcher provided the second and the motion passed 7-0 .

Consider Approval of Project Ordinance Amendment Requisitions
Mr. Maready shared Project Ordinance Amendment Requisitions with the Board. In an effort to decrease the time between the bid and award for bond project work, Mr. Maready recommended a format that would expedite the process.
He noted that this format would insure the county has funds in place at bid time, and he has discussed this format with County Manager John Langdon and gotten his approval.
Chairman Neagle asked Mr. Maready to further explain this new concept. He explained that the Board would be asked to consider Project Ordinance Requisitions before bids were actually received. The amount considered would be for the budgeted amount. Once approved by the Board of Education, Mr. Maready would request approval from the County Commissioners. This would insure the money was available when the bids were received. Dr. Luettich requested the Bond Construction Committee be given an opportunity to review the concept.
Dr. Rick Luettich made the motion to approve only the Project Ordinance Amendment Requisition for Broad Creek Middle roofing and to hold the others until the August 8, 2006, Board meeting. Al Hill provided the second and the motion passed 7-0.

East Carteret High School Paving
Board members voted to remove item VII.D. Consider Bond Advisory Committee Recommendation to Reconsider Contract to Pave ECHS Parking Lot from the agenda.