March 30, 2010 (April Board Meeting)
The Carteret County Board of Education met March 30, 2010, in
regular session at 6:30 p.m. in the administrative offices of the
school system, Beaufort, NC. This was the Board’s April meeting
because of the Spring/Easter break.
Attending the meeting: Chairman Cathy Neagle, Vice Chairman Al Hill
and Board members Bill Blair, Adele Collins, June Fulcher and
Shelley Sylivant. Board member David Carr was absent.
Others attending included Superintendent Dr. Dan Novey, Assistant
Superintendents Dr. Ralph Lewis and Jeanne Huntley, Attorney Melissa
Berryman (filling in for Board Attorney Neil Whitford),
Communications Director Tabbie Nance, principals, parents, community
members, employees and members of the media.
The Board conducted a public comment forum from 6-6:30 p.m. and no
one spoke during that time.
WELCOME
Chair Cathy Neagle
welcomed those in attendance. Al Hill gave the invocation and led
the Pledge to the United States flag.
CONSIDER APPROVAL OF
MEETING AGENDA
Al Hill made the motion to approve the agenda.
Adele Collins provided the second and all members voted aye.
CONSIDER APPROVAL OF CONSENT AGENDA
Chair Cathy Neagle reviewed the items on the Consent Agenda.
The Consent Agenda items were:
A. Board of Education Meeting Minutes of the March 2, 2010, Board
meeting;
B.
Fund Raiser Requests;
C. Student Transfers;
D.
Parent Advisory Council Members;
E.
Resolution to Allow Principals to Administer Oaths;
F.
Field Trips;
1. Beaufort Middle School FBLA, State Conference
2. East Carteret High School, Marching Band Competition
3. Smyrna Elementary School, Science Olympiad
Competition
4. West Carteret High School FFA, State Livestock
Judging Competition
5. West Carteret High School FFA, State Horse Judging
Competition
June Fulcher made the motion to approve the Consent Agenda as
presented.
Shelley Sylivant
provided the second and all members voted aye.
GLOBALLY COMPETITIVE STUDENTS
RECEIVE SECOND READING FOR POLICY 4600 - STUDENT FEES
Board members heard the second reading of Policy 4600 – Student Fees
as presented by Assistant Superintendent Dr. Ralph Lewis. The first
reading of this policy was in October 2009. Dr. Lewis noted that
current fee information had been collected from all schools in the
system. He noted the new policy will provide the Board with more
complete information on student fee structures across the school
system.
Adele Collins asked if
class fees such as class dues fall into the new policy.
Dr. Lewis said that type of fee would be covered by the policy.
Bill Blair made the
motion to approve Policy 4600 – Student Fees as presented.
Shelley Sylivant provided the second and all members voted aye.
GOVERNED AND SUPPORTED BY 21st CENTURY SYSTEMS
CONSIDER COPIER CONTRACT RENEWAL
Finance Officer J. Ipock reported the school system has had a cost
per copy contract with Toshiba of the Carolinas for all copiers in
the system for the last five years. The current contract ends June
30, 2010. Mr. Ipock recommended the Board enter another five-year
contract with Toshiba of the Carolinas for the following
reasons:
-
Service – Mr. Ipock
has contacted all schools in the system and asked about the
service they are receiving under this contract. All have
responded they are very pleased with service to their schools.
-
Pricing – Toshiba
of the Carolinas has agreed to a three percent decrease in price
per copy for the next five-year contract.
-
Contract beginning
date – The new contract with the reduced pricing will begin in
April 2010. This will give the school system an advantage in
cost for the last quarter of the current contract.
-
Statewide Vendor –
Toshiba of the Carolinas is currently the leader in NC in
supplying school systems with their copier needs. The company
serves over 80 percent of the school systems in the state.
-
Copier/Printer –
This is a new feature Toshiba of the Carolinas is offering in
the new contract which allows the system to replace printers in
our current replacement cycle with a networked copier/printer
and only pay per print. These copier/printers have no finishing
capabilities (i.e. no collating, stapling, etc.). They will be
connected to networks so anyone can print to them. These
copier/printers will not work in all situations, but will work
in computer labs and areas where a group of people print to one
printer, such as the finance department. The cost of ownership
is zero, they supply the copier/printer, supplies and
maintenance cost and we pay per print just like our copier
contract. The school system has computed the cost per print
using just the ink cost for our system and it is $0.036 per
print, industry standard is $0.04 per print. This does not
include the purchase price of the printer nor the maintenance
cost. The cost per print Toshibas of the Carolinas is proposing
is $.0119. As stated before, this solution will not work for
every printer in the school system, but if it will work for 20%
to 30% of our copiers then the saving could be $25,000 to
$30,000 per year. The school system would not replace any
printers currently functioning correctly, but would phase in
these copier/printers as current printers come up in our
replacement cycle or can be moved to another area where that
printer needs replacing, which again will save the cost of
purchasing a new printer. The system is currently testing one
such unit at Newport Middle School media center and it is
working well.
-
Connect all other
copiers to the network for printer capability. The system
currently has this option in several schools and the central
office and it is very cost effective for large print jobs.
Adele Collins made the motion to enter another five-year contract
with Toshiba of the Carolinas
Al
Hill provided the second and all members voted aye.
CONSIDER AUDIT CONTRACT FOR 2009-2010 FISCAL YEAR
Finance Officer J. Ipock shared a copy of the current audit contract
for the 2009-2010 fiscal year and noted this was the second year of
the three-year agreement with McGladrey & Pullen, LLP. He noted
there may be an additional cost above the amount agreed to in the
original bid. Mr. Ipock said this was due to the receipt of ARRA
funding and additional audit procedures imposed by the federal
government. Mr. Ipock said McGladrey & Pullen’s original bid
included auditing three major federal programs each year. If the
rotation cycle allows for the inclusion of the ARRA funds then the
cost will be the agreed upon amount. If the rotation does not allow
for the inclusion of the ARRA funds McGladrey & Pullen will charge
$2,250 for each ARRA grant to be reviewed. Mr. Ipock noted the
additional cost(s) associated with the ARRA grants will be paid for
from the ARRA grants.
Al
Hill made the motion to approve the audit contract with McGladrey &
Pullen for the 2009-2010 fiscal year.
Adele Collins provided the second and all members voted aye.
LEADERSHIP WILL GUIDE
INNOVATION IN SCHOOLS
RECEIVE REQUEST TO NAME
WEST CARTERET HIGH SCHOOL ATHLETIC COMPLEX THE D. GORDON PATRICK
ATHLETIC COMPLEX
Board members heard a formal request from Craig McClanahan to name
the athletic complex at West Carteret High School in honor of Gordy
Patrick. Mr. McClanahan is a teacher and the athletic director at
West Carteret High School. The request is to name the complex the D.
Gordon Patrick Athletic Complex.
In his request, Mr. McClanahan noted that Mr. Patrick worked for the
school system 41 years and 38 of those years were spent at West
Carteret High School. Through the years Mr. Patrick served as
teacher, head football and wrestling coach, vice principal and
principal. Mr. McClanahan shared information about Mr. Patrick and
said he represented school staff and supporters of the request.
Based on Board of Education Policy FF – Naming School Facilities,
commemorative requests “will be acted upon after a period of time
has elapsed, which shall be no less than twelve months.”
RECEIVE MAINTENANCE UPDATE
Superintendent Dr. Dan Novey provided an update on maintenance work
taking place in the schools.
Dr. Novey said maintenance staff members had been busy converting
from the heating process to the cooling process to keep the school
climates comfortable.
Heavy rains have kept the staff busy addressing roof leaks. Dr.
Novey said the work of the contractor at Newport Middle School
slowed down the leaks, but the roof continues to leak.
RECEIVE BOND UPDATE
Superintendent Dr. Dan Novey shared some of the bond work underway.
He noted the Croatan
High School auditorium is completed and in use. Dr. Novey said the
auditorium was very appropriate and the ribbon-cutting ceremony will
take place at 9 a.m. on April 14.
Dr. Novey said demolition started last night in the former
administration area of the older building at East Carteret High
School. The HVAC renovation project is underway and should be
completed in late summer of 2011. All renovations at the school will
be completed by late fall of 2011.
The work at West
Carteret High School is ahead of schedule and involves HVAC
renovations, window replacements and mortar joint repairs.
COMMENTS FROM SUPERINTENDENT
Superintendent Dr. Dan Novey shared a number of comments with the
Board.
Dr. Novey reported that the state’s attempt to garner Race to the
Top funds had failed. He noted the states of Tennessee and Delaware
received the funds. Dr. Novey noted there might be a chance for
North Carolina to receive funds in the second round. He noted that
Race to the Top funds provide money to create better leaders and
more effective and innovative teaching, including staff development.
Dr. Novey reminded citizens the school system would be on Spring
Break April 5-9, 2010. Students and most staff would be on vacation.
He noted a skeleton crew would be working in the Central Office.
COMMENTS FROM BOARD MEMBERS
Chair Cathy Neagle invited Board members to make comments.
Al Hill – Mr. Hill said Commissioner Greg Lewis told him during a
tour of the new auditorium at Croatan High School that he was very
pleased with the construction, the way it fits into the school and
there was no excessive money spent.
Adele Collins – Mrs. Collins attended the Ring Ceremony in the new
auditorium. She called the auditorium a first class facility.
June Fulcher – Mrs. Fulcher said that spring was here and summer
would be coming soon. Mrs. Fulcher reminded citizens to vote in the
May 4 primary. She noted the outstanding job Devan Harris did as
Willy Wonka in the East Carteret High School play. Mrs. Fulcher said
all the students were talented and did a masterful job.
Bill Blair – Mr. Blair said East Carteret High School’s play Willy
Wonka was outstanding and the young people put in a great amount of
time and effort to do what was right.
Shelley Sylivant – Mrs. Sylivant thanked Bond Projects Manager Keith
Maready for the tour of the new auditorium and was impressed to see
the details. She was pleased the funds used were spent wisely. Mrs.
Sylivant thanked the current board members and previous member Dr.
Rick Luettich for creating such an outstanding design plan.
Cathy Neagle – Mrs. Neagle thanked Board members for their time and
effort.
REMINDERS
Chair Cathy Neagle noted the next regularly scheduled Board of
Education meeting would take place Wednesday, May 5, 2010, instead
of on the regular Tuesday night because the Board of Education
meeting room is used by the county as a elections polling place. The
meeting will begin at 6:30 p.m. The Board will meet with Advisory
Council Chairmen from 5-6 p.m. and then conduct a public comment
forum from 6-6:30 p.m.
Mrs. Neagle also noted the following:
A ribbon cutting ceremony for the new auditorium at Croatan High
School will take place April 14, 2010, at 9 a.m.
CLOSED SESSION
Bill Blair made the motion to convene in closed session pursuant to
N.C. General Statute Section 143-318.11(a)(6) to discuss personnel
matters.
June Fulcher provided the second and all members voted aye.
RETURN TO OPEN SESSION
June Fulcher made the motion to return to open session.
Adele Collins provided the second and all members voted aye.
ACTION
Al Hill made the motion to approve the personnel matters as
presented.
Bill Blair provided the second and all members voted aye.
ADJOURNMENT
Shelley Sylivant made the motion to adjourn the meeting.
Bill Blair provided the second and all members voted aye.
APPROVED PERSONNEL MATTERS – MARCH 30, 2010
(April 2010 meeting because of Spring/Easter break)
Licensed Employees
New Hires
Elizabeth Rose, P/T Remediation Teacher, Beaufort Elementary School
(03/15/2010-6/10/2010) Temporary
Retirements
Julie Bradshaw, EC Teacher, Bogue Sound Elementary School
(07/01/2010)
Mary Jane Govoni, Lead Nurse, Central Services
(07/01/2010)
Jeanne Huntley, Asst. Superintendent for Curriculum & Instruction,
Central Services
(07/01/2010)
Dennis Munden, Social Studies Teacher, Beaufort Middle School
(07/01/2010)
Bennett Myers, Director of Human Resources, Central Services
(07/01/2010)
Dismissed
William M. Scott, Elementary Teacher, White Oak Elementary School
(02/26/2010)
Non-Licensed Employees
New Hires
Donald Clark, P/T Custodian, Morehead City Primary School
(02/23/2010-6/10/2010) Temporary
Ann Denning, EC Teacher Assistant, Morehead City Middle School
(04/12/2010-6/10/2010) Temporary
Thomas Kelly, EC Teacher Assistant, Newport Elementary School
(03/09/2010-6/10/2010) Temporary
Nancy Mickle, Teacher Assistant, Bogue Sound Elementary School
(03/15/2010-6/10/2010) Temporary
Sharon Mims, Teacher Assistant, White Oak Elementary School
(03/01/2010-6/10/2010) Temporary
Casey Styron, Teacher Assistant, Beaufort Elementary School
(02/23/2010-6/10/2010) Temporary
Resignations
Gwendolyn Melton, Teacher Assistant, Newport Elementary School
(03/05/2010)
Sophia Patterson, Teacher Assistant, Bogue Sound Elementary School
(03/09/2010)
Retirements
Leila Johnson, Benefits Representative, Central Services
(05/01/2010)
Elise Thornton, Custodian, Morehead City Primary School
(06/01/2010)