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Carteret County Public School System
COMMUNICATOR

JUNE 3, 2008

The Carteret County Board of Education met June 3, 2008, in regular session at 6:30 p.m. in the administrative offices of the school system, Beaufort, NC.

Attending the meeting: Chair Cathy Neagle, Vice Chair Al Hill and Board members David Carr, Adele Collins, June Fulcher and Dr. Rick Luettich. Bill Blair was absent.

Others attending included Superintendent Brad Sneeden, Assistant Superintendents Jeanne Huntley and Dr. Ralph Lewis, Attorney Carolyn Brady (filling in for Board Attorney Neil Whitford), Communications Director Tabbie Nance, principals, parents, community members, employees and members of the media.
This Carteret County Board of Education meeting can be viewed on Time Warner’s Carolina 10 Sunday, June 8, at 12 noon.
Board members conducted a public comment forum from 6-6:30 p.m. and no one spoke during that time.

WELCOME

Chairman Cathy Neagle welcomed those in attendance. Dr. Rick Luettich gave the invocation and led the Pledge to the United States flag.

CONSIDER APPROVAL OF MEETING AGENDA

Al Hill made the motion to amend the agenda to add Resolution of Policy Cross-Referencing prior to VIII. A.

David Carr provided the second and all members voted aye.

June Fulcher made the motion to approve the agenda as amended.
Adele Collins provided the second and all members voted aye.

RECOGNITION OF PEOPLE’S CHOICE ART AWARDS

Assistant Superintendent Jeanne Huntley announced the winners of the People’s Choice Art Awards contest.
The following students were recognized:

Kindergarten – Sara Nelson, Snowman, Bogue Sound Elementary School;

Grades 1-2 – Tami Mutch, Snowman, Bogue Sound Elementary School;

Grades 3-4 – Jacqueline Robinson, Zebra, Bogue Sound Elementary School;

Grades 5-6 – Michael Lesher, Pelican, Newport Elementary School;

Grades 7-8 – Jessica Kelley, Wolf, Newport Middle School;

Grades 9-10 – April McLaurin, Sisters, West Carteret High School; and

Grades 11-12 – Jaysa Edwards, Outside the Box, Croatan High School.

RECEIVE TIME WARNER STAR TEACHER PRESENTATIONS

Time Warner Studio Manager Bryan Sibley explained the Star Teacher program. Each year a top senior at each high school is asked to select and recognize the teacher who has had the greatest impact on his or her education. Time Warner then presents the Star Teacher with a gift and the student with a gift.
This year’s students and their Star Teachers were:

Croatan High School – Student Courtney Grafton and Teacher David Perry;

East Carteret High School – Student John Haught and Teacher Barbara Waters; and
West Carteret High School – Student Kelly Lindquist and Teacher Becky Ackert.

RECOGNITION OF TEACHING FELLOWS SCHOLARSHIP RECIPIENTS

Assistant Superintendent Dr. Ralph Lewis recognized the six Carteret County Public School System seniors selected as 2008 recipients of North Carolina Teaching Fellows scholarships. The Teaching Fellows Program provides a $6,500-per-year scholarship for four years to 400 outstanding North Carolina high school seniors.

Students recognized were:

David Brinn Roach of Croatan High School;

Peter Thomas Carraway, Katlin Amanda Curtis, Nicki Danielle Daniels and James Matthew Joyner of East Carteret High School; and

Reba Anna Schmidt of West Carteret High School.

Sponsored by the North Carolina Teaching Fellows Commission, the program was created in the General Assembly in 1986. It has become one of the top teacher recruiting programs in the country. The program identifies academically talented students interested in teaching and provides loans for college. The students “repay” the loans by teaching at least four years in a North Carolina public school. Each year thousands of North Carolina high school seniors compete for the 400 scholarships.

RECOGNITION OF MOREHEAD-CAIN SCHOLARSHIP RECIPIENT

Croatan High School Senior Courtney Grafton was recognized for receiving the Morehead-Cain Scholarship. Croatan High School Principal Mat Bottoms explained the award and made the presentation to Miss Grafton. Miss Grafton declined the Morehead-Cain Scholarship in order to attend Yale University on a full scholarship.

CONSIDER APPROVAL OF CONSENT AGENDA
Chairman Cathy Neagle reviewed the items on the Consent Agenda.

The Consent Agenda items were:
A. Approval of Minutes of the May 13, 2008, Board meeting;

B. Personnel Matters (personnel matters are listed at end of this document);

C. Student Transfers for 2008-2009 School Year;

D. Increase in Mileage Reimbursement Rate
E. Student Insurance Carrier for 2008-2009 School Year
F. School Fees and Lunch Prices for 2008-2009 School Year
G. Authorization of Lisa Kittrell, Title I Director, to File Title I Application
H. Bond Projects Funding Requisitions and Change Orders –

1 – White Oak Elementary – New Construction Change Order HC-01
2 – White Oak Elementary – New Construction Change Order HC-02

3 – White Oak Elementary – New Construction Change Order HC-03

4 – White Oak Elementary – New Construction Change Order HC-04

5 – SFL&a Additional Fees
I. Field Trip Requests

Adele Collins expressed concern about charging fees for mandatory classes, specifically the Pre-Vocational Lab Fees in middle school. She asked Superintendent Brad Sneeden to review the fees for mandatory classes before the school fees were approved.

Dr. Rick Luettich noted other mandatory fees were listed such as agendas, lockers fees and class dues.

David Carr made the motion to remove School Fees from consent agenda and place it on the July meeting agenda.

June Fulcher provided the second and all members voted aye.

Chair Cathy Neagle said there was a question about item H.5. SFL&a Additional Fees.

It was noted this reflected a change in the architectural fees for construction work at Bogue Sound Elementary, East Carteret High, Newport Elementary and White Oak Elementary. The original contract was signed based on estimates and the work is done based on bids and the architects must be compensated accordingly.

Adele Collins made the motion to approve Consent Agenda as presented with exception of School Fees.
Al Hill provided the second and all members voted aye.

HIGH STUDENT PERFORMANCE AND ACHIEVEMENT

CONSIDER RESOLUTION ON POLICY CROSS-REFERENCING
Assistant Superintendent Dr. Ralph Lewis presented a resolution on policy cross-referencing. He noted that effective with the 2007-2008 school year, the Carteret County Public School System began the process of revising its policy manual using the Policies to Lead the Schools (PLS) system published by the North Carolina School Boards Association. It is anticipated that this revision process will take a year or more to complete. Dr. Lewis noted some of the policies in the PLS manual cross-reference policies located in other sections of the PLS manual. At times a policy may reference a policy that has not yet been adopted by the Carteret County Board of Education.
Dr. Lewis noted that in order to help school personnel and community members locate specific policies while the Board of Education is in the process of adopting policies based on the PLS, the North Carolina School Board Association will provide the Carteret County Public School System with a preliminary correlation table for the entire PLS manual so that all interested parties may identify which policies in the current policy manual correspond with the policies that are being cross-referenced in newly adopted Carteret County policies. Existing Carteret County School Board policies remain in effect until such time as each policy is superseded by the new PLS-based policy on the same topic or is repealed by the Carteret County Board of Education.

Dr. Rick Luettich made the motion to approve the Resolution on Policy Cross-Referencing as presented.
Adele Collins provided the second and all members voted aye.

CONSIDER SECOND READING OF 1000 SERIES OF CARTERET COUNTY PUBLIC SCHOOL BOARD POLICY

Assistant Superintendent Dr. Ralph Lewis presented Board members with the second reading of School Board Policies in the 1000 series. He noted the information remains unchanged since the first reading at the Board’s May meeting with the exception of corrections involving punctuation and spelling.

The 1000 Series includes foundation policies, basic governing principals, parent involvement, nondiscrimination, safe school environment, and compliant/grievance procedures.

At the first reading Dr. Lewis noted that approval of the 1000 Series was the first step in the school system’s major overhaul of its existing policies. The school system contracted with the North Carolina School Boards Association (NCSBA) to work with school administrators on this process. Dr. Lewis said the policies received from NCSBA are reviewed by school administrators and by the school system’s Policy Committee where they can be modified to fit local needs. If the Policy Committee makes modifications, NCSBA reviews those policy revisions and returns those to the school system. The Committee is made up of three Board members, four principals, and Assistant Superintendents Jeanne Huntley and Dr. Ralph Lewis.

Dr. Rick Luettich made the motion to accept the 1000 Series Policies as presented.

Al Hill provided the second and all members voted aye.

CONSIDER APPROVAL OF CAREER AND TECHNICAL EDUCATION LOCAL PLAN

Board members voted to approve the Career and Technical Education Local Plan as presented by Career and Technical Education Director Beth Heal. According to Mrs. Heal, the Career/Technical Education program is funded through the Carl D. Perkins Grant, which was renewed by Congress and revised during the last year. This grant funds 40.5 staff positions, equipment, supplies and staff development for the county’s Career and Technical Education programs.
Mrs. Heal presented the local plan, which must be approved by the Board of Education prior to receiving funding July 1, 2008. The proposed funding will be approximately the same as it was in 2007-2008.
June Fulcher made the motion to approve the Career and Technical Education Local Plan.

Adele Collins provided the second and all members voted aye.

EFFICIENT, EFFECTIVE AND ACCOUNTABLE OPERATIONS
RECEIVE UPDATE ON NCWISE AND RECOGNITION OF KEY PERSONNEL

Assistant Superintendent Dr. Ralph Lewis said the conversion from SIMS to NCWISE was made in March. NCWISE is a student data management school systems are to begin using. Dr. Lewis said NCWISE training had taken place across the county and was a difficult process.
Dr. Lewis noted that many people made the conversion process possible, including school office staff, teachers, technology facilitators and others. He also noted two of the most involved individuals in the conversion were Janet McLendon and Anita Willis.
Mrs. McLendon is the technology facilitator for Beaufort Elementary School and Beaufort Middle School. Mrs. Willis is the NCWISE data manager for the school system.
Mrs. McLendon thanked many people including the technology support team, the Board of Education and the Carteret County Commissioners for having the tools in place for the conversion. She thanked technology facilitators and teacher leaders.
Mrs. Willis explained the training that had taken place, and expressed thanks to Diane Lobaugh for assisting in the training.

FISCAL DEPARTMENT

Finance Officer J. Ipock presented items for Board consideration.
CONSIDER BUDGET REVISIONS 20 AND 21, 22, 23
Budget Revision 20 – This revision amends the Capital Outlay budget for amendments to the Bond Project Ordinance requested by Board of Education members at their April meeting and approved by the County Commissioners at their May meeting. These were change orders for Newport Elementary School construction ($24,568), White Oak Elementary School renovations ($150,000), White Oak Elementary School ($5,702), and Croatan High School’s HVAC renovations ($606,200) and contingency ($30,000).

Dr. Rick Luettich made the motion to approve Budget Revision 20 as presented.

June Fulcher provided the second and all members voted aye.

Budget Revisions 21, 22, 23 – These revisions amend the school system’s operating budget for local, federal and state expenditures. At the beginning of this fiscal year, North Carolina implemented a new chart of account numbers for all school systems. In the planning, conversion process and budget estimates, including the school system’s 2007-2008 budget resolution, Mr. Ipock estimated how the old account structure would convert to the new account structure and project what budgets would be based on that information. Implementation last July went well. As the school system progressed into the school year, refinements were done on the local and state levels. These refinements did not always fit into the conversions done last summer and some changes need to be made to the original estimates. Also, changes in federal and state funding occurred all during the school year as in past years. These revisions are needed to correct the school system budgets for the chart of account changes and changes in federal and state funding levels. There were no changes in local funding levels.

Dr. Rick Luettich noted Budget Revision 21 was the local budget and involved transferring funds between codes. He encouraged Mr. Ipock to report the information to the County Commissioners as a courtesy.

Dr. Rick Luettich made the motion to approve Budget Revisions 21, 22 and 23 as presented.
Al Hill provided the second and all members voted aye.

CONSIDER 2008-2009 INTERIM BUDGET RESOLUTION

Finance Officer J. Ipock requested Board members adopt an interim budget in accordance with General Statute 155C-434 until final information is obtained and a budget resolution can be prepared. He noted that adopting an interim budget will allow the school system to continue operating until a budget resolution can be prepared.

Dr. Rick Luettich made the motion to adopt an interim budget in accordance with General Statute 155C-434 that is a continuing resolution of the current operating budget to be in place until the final budget resolution can be prepared and passed.

Al Hill provided the second and all members voted aye.

EFFECTIVE COMMUNICATION AND INVOLVEMENT AMONG STAKEHOLDERS
RECOGNITION OF DR. RICK LUETTICH FOR SERVICE TO THE BOARD OF EDUCATON
Chairman Cathy Neagle thanked Dr. Rick Luettich for his time and his service on the Carteret County Board of Education. Dr. Luettich served as a Board of Education member for six and a half years and chose not to seek reelection to the Board. Chair Neagle gave Dr. Luettich a plaque. Mrs. Neagle said Dr. Luettich was worth $50 million to the school system at the minimum because of his leadership in identifying the problems and in passing the bond referendum.
Board member David Carr made a special presentation to Dr. Luettich of several school related items.

COMMENTS FROM SUPERINTENDENT

MAINTENANCE REPORT -
Superintendent Brad Sneeden said projectors are continuing to be mounted in schools. New mounts had to be ordered because the company discontinued the mounts previously used.
Maintenance staff members will begin their painting schedule soon.
Mr. Sneeden thanked Gerald Smith for his service. Mr. Smith is retiring and is a second generation employee of the school maintenance department.

BOND UPDATE -
Mr. Sneeden highlighted several bond projects. He noted the HVAC projects were progressing.
The design of the Croatan High School auditorium was being finalized. A review meeting took place in late May. An August 2008 bid date is scheduled.

Mr. Sneeden noted August 2008 would be an exciting month with the completion of several new construction projects.

COMMENTS FROM BOARD MEMBERS

Board Chair Cathy Neagle invited Board members to make comments.

Al Hill – Mr. Hill congratulated all the seniors graduating this week. He said the Newport Elementary School classroom addition was progressing. Mr. Hill commended Dr. Rick Luettich for his service and the numerous hours he committed to the students and staff of the school system.

Adele Collins – Mrs. Collins thanked Dr. Rick Luettich for his hard work to improve the school system.

June Fulcher – Mrs. Fulcher said she would miss Dr. Rick Luettich for his determination to improve the school system. She noted he reviewed the budget and all documents carefully and thoroughly.

Bill Blair was absent and had called June Fulcher prior to the meeting. Mrs. Fulcher said Mr. Blair asked her to thank Dr. Luettich for his service to the Board and his dedication to the school system. Mr. Blair also asked Mrs. Fulcher to congratulate East Carteret High School’s girls’ softball team for making it to the state finals.

Dr. Rick Luettich – Dr. Luettich said the six and a half years on the Board of Education had been a continuous learning process. Dr. Luettich thanked many people for their work in the school system and for their support of students and staff.

David Carr – Mr. Carr congratulated the seniors on their graduation. He said he would miss Dr. Luettich on the Board.

Cathy Neagle – Mrs. Neagle thanked Dr. Rick Luettich for his service.

REMINDERS
Chair Cathy Neagle noted the next regularly scheduled Board of Education meeting would take place July 15, 2008, at 6:30 p.m. It would be moved back two weeks. The Board will conduct a public comment forum from 6-6:30 p.m. that evening.

CLOSED SESSION

Al Hill made the motion to convene in closed session for the purpose of considering matters pursuant to attorney-client privilege.

June Fulcher provided the second and all members voted aye.

RETURN TO OPEN SESSION - ACTION
Dr. Rick Luettich made the motion to return to open session.

Adele Collins provided the second and all members voted aye.

Adele Collins made the motion to approve the transfers and appointments of principals as presented in closed session. (Those transfers are listed below.)

Al Hill provided the second and all members voted aye.

ADJOURNMENT

Dr. Rick Luettich made the motion to adjourn the meeting.

David Carr provided the second and all members voted aye.

APPROVED PERSONNEL MATTERS – JUNE 3, 2008

Licensed Employees

New Hires

Stephanie Conner Speech Pathologist White Oak Elementary School

(08/14/2008)

Karen Creech Elementary Teacher White Oak Elementary School

(08/14/2008)

Ellen Daly Pre-K Teacher Atlantic Elementary School

(08/14/2008)

Renata Dean Social Studies Teacher East Carteret High School

(08/14/2008)

Caitlin Hunsucker English Teacher West Carteret High School

(08/14/2008)

Dayna Martin Science Teacher West Carteret High School

(08/14/2008)

Brittany Pittman Math Teacher Croatan High School

(08/14/2008)

Clayton Roberts Social Studies Teacher West Carteret High School

(08/14/2008)

Michael Sartain PE Teacher/Coach West Carteret High School

(08/14/2008)

Deborah Webb Special Education Teacher Croatan High School

(08/14/2008)

Transfers

Patrick Bertrand Fr Science Teacher Morehead City Middle School

(08/14/2008) To Science Teacher Newport Middle School

Josephine Boyette Fr Special Ed Teacher Smyrna Elementary School

(08/14/2008) To Language Arts Teacher Beaufort Middle School

Cynthia Garner Fr Elementary Teacher White Oak Elementary

School

(08/14/2008) To Elementary Teacher Newport Elementary School

Allison Guthrie Fr Media Coordinator Atlantic Elementary School

(08/14/2008) To Media Coordinator Harkers Island Elementary School

Julia Hamilton Fr Business Teacher East Carteret High School

(08/14/2008) To Technology Facilitator East Carteret High School

Staci Hammond Fr Elementary Teacher Morehead Elementary School

(08/14/2008) To Elementary Teacher Newport Elementary School

Sara Lawrence Fr Elementary Teacher Smyrna Elementary School

(08/14/2008) To Pre-K Teacher Bogue Sound Elementary School

Peggy Montuori Fr Guidance Counselor Newport Elementary School

(08/14/2008) To Guidance Counselor West Carteret High School

Krista Rhineharadt Fr Math Teacher West Carteret High School

(08/14/2008) To Math Teacher East Carteret High School

Jennifer Romph Fr Technology Facilitator East Carteret High School

(08/14/2008) To Technology Facilitator Morehead Middle School

Lynda Thomas Fr Special Ed Teacher Newport Elementary School

(08/14/2008) To Special Ed Teacher Morehead City Primary School

Retirees Rehired (08/14/2008-06/10/2009)

Rebecca Ackert English Teacher West Carteret High School

Willa Bailey Life Skills Morehead City Middle

Susan Barnhardt Math Teacher Beaufort Middle School

Katherine Eatmon Special Education Teacher White Oak Elementary School

Dee Hawks Math Teacher Broad Creek Middle School

David Lee Nova Net West Carteret High School

Pam Lewis English Teacher West Carteret High School

Cecil Lilley Part-time Physical Ed. Teacher Harkers Island Elementary School

Gerry Reed Language Arts Teacher Newport Middle School

Lynda Stainback Special Ed Teacher East Carteret High School

Patricia Strickland Stepping Stones Program Newport Middle School

Gail Whitley Elementary Teacher Newport Elementary School

Paula Willis Elementary Teacher Atlantic Elementary School

Leave of Absence

David Bates Elementary Teacher Smyrna Elementary School

(8/14/2008-06/10/2009)

Resignations

Hannah Anderson Elementary Teacher Newport Elementary School

(06/11/2008)

Gordon Churchill Physical Education Teacher Morehead Middle School

(06/11/2008)

Shauna Daniels Special Education Teacher Morehead Middle School

(06/11/2008)

June Dickinson Elementary Teacher Newport Elementary School

(06/11/2008)

Stephen Emerson Agriculture Teacher Croatan High School

(05/20/2008)

Kathleen Fennessey Special Education Teacher New Opportunities/Bridges

(06/11/2008)

Terri Garrison Elementary Teacher Morehead City Primary (06/11/2008) School

Alice Lenker Special Ed Teacher Croatan High School

(06/11/2008)

Lucinda McNamara Language Arts Teacher Morehead Middle School

(06/11/2008)

Andrea Mason Science Teacher West Carteret High School

(06/11/2008)

John Molokach Math Teacher East Carteret High School

(06/11/2008)

Sandra Nehlen English Teacher West Carteret High School

(06/11/2008)

Retirements

Anthony Ciamillo Social Studies Teacher East Carteret High School

(06/11/2008)

Dianne Garner Media Coordinator Harkers Island Elementary (06/11/2008) School

Donald Kappel Social Studies Teacher East Carteret High School

(06/11/2008)

Non-Licensed Employees

New Hires

Nancy Diffee Secretary Croatan High School

(08/14/2008)

Caroline Henninger Sign Language Interpreter Harkers Island Elementary (08/14/2008) School

Amanda Lewis Asst. Payroll Supervisor/ Central Services

(06/02/2008) Computer Operator

Melissa Mizell P/T Teacher Assistant West Carteret High School

(04/30/2008-06/10/2008) Temporary

Joseph Willis P/T Warehouse Delivery Driver Maintenance Department

(05/13/2008) Temporary

Transfers

Cecelia Flores Fr Teacher Assistant White Oak Elementary School

(08/14/2008) To Teacher Assistant Morehead City Primary School

Resignations

Joan Abendroth Teacher Assistant Bogue Sound Elementary (06/01/2008) School

Jeannine Flynn Secretary Croatan High School

(06/30/2008)

Mike Huckaby Warehouse Delivery Driver Maintenance Department

(05/20/2008)

Laurie Podd Teacher Assistant Morehead City Primary (06/06/2008) School

Patricia Sautner Teacher Assistant New Opportunities/Bridges

(06/11/2008)

Kristin Smith Teacher Assistant Bogue Sound Elementary (06/11/2008) School

Retirements

Paul Bradshaw Mechanic Transportation

(05/30/2008)

Beverly Salter NC Wise Data Manager Morehead Middle School

(06/30/2008)

Gerald Smith Mechanic Maintenance

(05/30/2008)

Transfers – Approved After Closed Session

Roxann Everett Fr Assistant Principal White Oak Elementary School

(07/01/2008) To Principal White Oak Elementary School

Greg Guthrie Fr Principal Beaufort Middle School

(07/01/2008) To Principal Morehead City Primary School

Becky Misner Fr Principal Beaufort Elementary School

(07/01/2008) To Principal Beaufort Middle School

Vicki Fritz Fr Principal Bridges Alternative School

(07/01/2008) To Principal Beaufort Elementary School

Heather Dietzler Fr Principal Newport Elementary School

(07/01/2008) To Principal Bridges Alternative School

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