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Carteret
County Public School System COMMUNICATORJanuary
9, 2007 – The Carteret County Board of Education met in regular
session at 6:30 p.m. in the administrative offices of the school
system, Beaufort, NC. Attending the meeting: Chairman Cathy Neagle,
Vice Chairman June Fulcher and Board members Bill Blair, David Carr,
Adele Collins, Al Hill and Dr. Rick Luettich. Board
members conducted a public comment forum from 6-6:30 p.m. Six
speakers spoke during that time. WELCOMEChairman
Cathy Neagle welcomed those in attendance. Bill Blair gave
the invocation and led the Pledge to the United States flag. CONSIDER
APPROVAL OF MEETING AGENDA RECOGNIZE
TAYLOR RYAN, STATE LEVEL ESSAY WINNER
David
Carr made the motion to approve the Consent Agenda. With
that motion, the 2007 high school graduation dates were approved as
follows: Croatan High, June 7, 6:30 p.m.; East Carteret High, June
8, 6 p.m.; and West Carteret High, June 8, 6:30 p.m.
Mr.
Walton said communications abilities in each school have been
identified and staff are determining how many open phone lines exist
per school and how many dedicated lines are in such areas as
cafeterias, media centers, etc. An
intercom system for Harkers Island Elementary School has been
contracted, although the work start date has yet to be determined. The
management plan for the schools asbestos monitoring has been
completed and all areas appear to be identified with very few
changes in space identification. RECEIVE
BOND PROJECTS UPDATE Dr.
Rick Luettich made the motion to award the contract for the addition
and renovation at Bogue Sound Elementary School to Norstate
Contracting, Inc, in the amount of $1,151,800 (base bid of
$1,148,800 plus Alternate 1 for $3,000 and Alternate 2 at no charge)
with a contingency amount of $20,000; and to request the County
Commissioners amend the Project Ordinance to include the total
awarded contract amount and the contingency amount as line item
projects. Al
Hill provided the second and all members voted aye. Consider
Contract for Bogue Sound Elementary School HVAC Renovations Dr.
Rick Luettich made the motion to award the contract for the HVAC
renovations at Bogue Sound Elementary School to Mechworks, Inc., in
the amount of $330,690 (base bid of $197,410 plus Alternate 1 of
$42,420, Alternate 2 of $33,280, Alternate 3 of $1,200, Alternate 4
of $37,780 and Alternate 5 of $18,600) with a contingency amount of
$30,000; and to request the County Commissioners amend the Project
Ordinance to include the total awarded contract amount and the
contingency amount as line item projects. Receive
Update Broad
Creek Middle – Roof replacement work is progressing and will be
complete in April The
contract window replacement project A at East Carteret High has been
issued and work is scheduled to begin in February. Contracts for
door renovations and tiolet partition replacements have been issued
and work is scheduled to begin in February. Bids on the other window
replacement projects and the electrical projects will be received
within the next 45 days. The
new construction, HVAC and roofing design work is on schedule with
bid dates consistent with previous projections. Morehead
City Elementary – Mr. Maready also updated the Board on the work
at Morehead City Elementary School. This work is not a bond project.
It is funded through a Qualified Zone Academy Bond (QZAB). The
roofing, HVAC and electrical work at Morehead City Elementary is
progressing. The roof work will be completed in March. The HVAC and
electrical work is taking place at nights and on weekends in order
not to disrupt the instructional day, and that work will continue
through the summer. RECEIVE COMPREHENSIVE ANNUAL FINANCIAL REPORTFinance
Officer J. Ipock reviewed several pages of the Comprehensive Annual
Financial Report. He then introduced Ron Gorczynski, a CPA of Dixon
Hughes, PLLC, the school system’s auditing firm. Mr. Gorczynski
presented the Carteret County Public School System Comprehensive
Annual Financial Report for Year Ended June 20, 2006. Mr.
Gorczynski provided the Board with a summary and answered questions.
He reported that the school system’s financial report received an
unqualified or clean opinion, the highest level of assurance that
can be given. Mr.
Gorczynski said Mr. Ipock was one of the few financial officers in
the state who writes his school system’s financial report, and he
appreciated the work of Mr. Ipock and the school system’s finance
department workers. He
said there was no state statute or law recommending a fund balance
for Boards of Education, but he recommended a minimum of one month
or one month and a half of general fund expenditures. David
Carr questioned the information contained on Page 6 of the report
prepared and presented by Mr. Gorczynski. He suggested a graph bar
be added to represent county funding only. Mr.
Ipock said he could prepare that document. Mr. Ipock was asked to
provide that county funding data back to 2001-2002. Board
members expressed a desire to review the information presented.
Members agreed to consider action on the Carteret County Public
School System Comprehensive Annual Financial Report for Year Ended
June 20, 2006, at their February 13, 2007, meeting.
Finance
Officer J. Ipock requested Board members consider two budget
revisions. June
Fulcher made the motion to approve Budget Revision 14 correcting the
amount of Safety, Security & Accessibility carryover funds from
$418,190 to $327,049 as approved by the County. Budget
Revision 15 – This revision amends the Capital outlay fund for
amendments to the Bond Project Ordinance requested by the Board of
Education members at their December meeting. These were for a change
order on the Broad Creek Middle School roof replacement project and
the contingency fund on the East Carteret High School window
replacement project. June
Fulcher made the motion to approve the changes to the Bond Project
ordinance request by the Board of Education and approved by the
County Commissioners in December relating to the change order on the
Broad Creek Middle School roof replacement project ($15,847) and the
contingency fund on the East Carteret High School window replacement
project ($5,000). Al
Hill provided the second and all members voted aye. Request
To Amend Bond Project Ordinance Mr.
Ipock noted this is a request to amend the Bond Project Ordinance
for line items that have been completed. Surveying at Newport
Elementary and White Oak Elementary and additional soil testing at
Newport Elementary have been completed and the final invoices paid.
The final invoices were small amounts above the original amount
estimated and line items approved by the County. Surveying at
Newport Elementary and White Oak Elementary exceeded the line items
by $52.80 ($7,040.80-$6,988.00) and $65.20 ($2,772.20-$2,707.000)
respectively. The additional soil testing at Newport Elementary
exceeded the line item by $9.25 ($2,209.25-$2,209.00). The total
amount to cover these overages is requested to come from
Undistributed Bond Funds. Dr.
Rick Luettich made the motion to approve a request to the County
Commissioners to amend the Bond Project Ordinance for completed line
items at Newport Elementary and White Oak Elementary for surveying
and additional soil testing. Adele
Collins provided the second and all members voted aye. Consider
Approval of Bank Account and Treasurer for Bridges Alternative
School Bridges
Alternative School is a new school and now has the need to open a
checking account, like other schools. Mr. Ipock recommended the
checking account be opened for Bridges Alternative School at
Wachovia and that school secretary Anna Thomas be appointed as
treasurer. The check signers will be the treasurer and principal. Dr.
Rick Luettich made the motion to approve the opening of a checking
account for Bridges Alterative School at Wachovia and to appoint
Anna Thomas as treasurer as required by General Statute 115C-448. June
Fulcher provided the second and all members voted aye. EFFECTIVE
COMMUNICATION AND INVOLVEMENT AMONG STAKEHOLDERS Superintendent
Dr. David Lenker said the 2007-2008 school calendar is being
developed and will be presented for Board consideration in February.
Board
Chairman Cathy Neagle invited Board members to make comments. Bill
Blair – Mr. Blair is also pleased the bond projects are moving
forward. David
Carr – Mr. Carr thanked the PTOs, Boosters, Clubs and citizens for
efforts they put into funding school projects that are not funded. Adele
Collins – Mrs. Collins urged the public to share information with
her on the school calendar. Al
Hill – Mr. Hill is looking forward to the second semester of the
school year. Cathy
Neagle – Ms. Neagle thanked all Board members and staff members
for their hard work. She also thanked County Manager John Langdon
for attending. Mrs. Neagle told Mr. Langdon that during the Advisory
Council meeting parents noted that PTOs were raising money for
computers and technology. She said the Board was aware of that, and
she urged Mr. Langdon to support increasing the funding for
technology in all schools. The
next regular Board of Education meeting is scheduled for 6:30 p.m.,
Tuesday, February 13, 2007. Board members will hold a public comment
forum from 6-6:30 p.m. At this public comment time, individuals are
encouraged to share their comments on the 2007-2008 budget. ADJOURNMENT Al
Hill made the motion to adjourn the meeting. APPROVED
PERSONNEL MATTERS – JANUARY 9, 2006 Licensed
Employees Hires (01/22/07) Allison
Livingston, Art Teacher, Morehead City Middle School (01/02/07) Gordon
Miller, Social Studies Teacher, Bridges Alternative School (12/13/06) Leave
of Absences Stephanie
Mason, Elementary Teacher, Morehead City Primary School (03/05/07-05/25/07) Catherine
Sherman, Math Teacher, Croatan High School (02/19/07-04/24/07) Resignations Josephine
Boyette, Special Education Teacher, Morehead City Middle School (01/19/07) Ragan
Luong, Special Education Teacher, Bridges Alternative School (01/10/07) (01/21/07) Support
Employees Hires Jeanna
Austin, Teacher Assistant
, Morehead City Primary School (01/02/07) Vikki
Ellison, Computer Operator/Payroll Assistant, Central Office (01/03/07)
Jason
Linna, Maintenance, Maintenance Department (01/02/07) Marianne
Palmer, SIMS Operator, Bogue Sound Elementary School (12/15/06) Transfers Maria
Gregorio, Fr. SIMS Operator, Bogue Sound Elementary School (01/02/07)
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