January 10, 2006 – The Carteret County Board of Education met in regular session at 6:30 p.m. in the administrative offices of the school system, Beaufort, NC. Attending the meeting: Chairman Cathy Neagle, Vice Chairman Mike Hodges and Board members Bill Blair, David Carr, Al Hill and Dr. Rick Luettich. Board member June Fulcher was absent.
Others attending included Superintendent Dr. David Lenker, Assistant Superintendents Dr. Pennylloyd Baldridge and Dr. John Welmers, Board Attorney Neil Whitford, Communications Director Tabbie Nance Merrill, principals, parents, community members, employees and members of the media.

This Carteret County Board of Education meeting can be viewed on TV 10 Time Warner Cable Sunday, January 15, at 12 noon.

Prior to the meeting, Board members met with Advisory Council chairmen from 5-6 p.m. and then conducted a public forum from 6-6:30 p.m.

WELCOME

Chairman Cathy Neagle welcomed those in attendance. Bill Blair gave the invocation and led the Pledge to the United States flag.
 
CONSIDER APPROVAL OF MEETING AGENDA

Mike Hodges made the motion to approve the agenda. Al Hill provided the second and all members voted aye.
 
CELEBRATIONS
RECOGNIZE WINNERS FROM ART CONTESTS SPONSORED BY CARTERET COUNTY TOURISM DEVELOPMENT AUTHORITY
Students were recognized for their participation in two art projects sponsored by the Carteret County Tourism Development Authority (TDA). TDA representatives Carol Lohr and Rita LeClair recognized the students for their work on the projects that involved the school system teaming with the TDA.

One project was a Design a Bag competition that involved fourth graders drawing their favorite Carteret County scene on a bag.

Eighth grade students took part in a Travel Poster Contest. The winners were:

First place and $50 – Katy Fitzgerald, Broad Creek Middle; and Mary Brannock, Morehead City Middle;

Second place and $25 – Carli Mirodipini, Broad Creek Middle; and Charles Webb, Morehead City Middle;

Third place and $15 – Caitlyn Redfearn, Broad Creek Middle; and Will Wilder, Morehead City Middle.

The art departments at Broad Creek Middle and Morehead Middle each received $100 worth of additional art supplies.

High school students took part in a Coastal Creature Contest. The winners were:

First place and $50 – Chris Goguen, Croatan High; and Justin Willis, West Carteret High;

Second place and $25 – Yollie Sutzko, Croatan High; and Kerry Guist, West Carteret High;

Third place and $15 – Steven Jones, Croatan High, and Carol Davis, West Carteret High.

County-wide winners were: Chris Goguen, first place and $100; and Justin Willis, second place and $75.

Croatan High School’s art department received $100 worth of additional art supplies.

RECOGNIZE FINANCE DEPARTMENT FOR CERTIFICATION OF ACHIEVEMENT FOR EXCELLENCE IN FINANCIAL REPORTING
Finance Director J. Ipock and members of the school system’s Finance Department were recognized for receiving the Certificate of Achievement for Excellence in Financial Reporting from the Government Finance Officers Association (GFOA) of the United States and Canada. This is the 14^th consecutive year the school system has received this certificate, which is the highest form of recognition in the area of governmental accounting and financial reporting. This award was for the school system's 2004 Comprehensive Annual Financial Report.

CONSIDER PROCLAMATION FOR SCHOOL BOARD APPRECIATION MONTH

Superintendent Dr. David Lenker presented a proclamation to the Board proclaiming January 2006 as School Board Appreciation Month in Carteret County. He asked all citizens to join him in recognizing the dedication and hard work of the local school board members and in working with them to mold an education system that meets the needs of both today’s and tomorrow’s children.

 
HIGH STUDENT PERFORMANCE AND ACHIEVEMENT
CONSIDER COMMUNITIES IN SCHOOLS (CIS) RESOLUTION

Communities in Schools (CIS) Chairman John Eagan presented a resolution requesting the Board of Education endorse CIS in Carteret County. He was joined by CIS Vice Chairman Mike Wagoner, Secretary Patricia Cahoon and Treasurer Jane Wolfe. Mr. Wagoner noted that CIS has five basic beliefs:
1. A Personal One-on One Relationship with a Caring Adult - Kids need a one-on-one relationship with a caring adult because adults who care-and put their caring into action as mentors, tutors, and role  models-are critical to the success of young people.

2. A Safe Place To Learn and Grow - Kids need a safe place to learn and grow - safe, nurturing environments for young minds and spirits.

3. A Marketable Skill to Use Upon Graduation - Kids need a marketable skill to use upon graduation, because few things are more important for young people's success than a tested, effective set of employment skills.

4. A Chance to Give Back to Peers and Community - Kids need a chance to give back to peers and community, a chance to make vital connections with friends and neighbors, a chance to learn that they have something precious to share with adults and with younger children.

5. A Healthy Start and A Healthy Future - Kids need a healthy start and a healthy future, beginning with good prenatal care and continuing with a commitment to physical, mental, emotional, and family health until youth are ready to set forth on their own.
Mr. Wagoner said CIS is another bridge between the community and the school system.

David Carr made the motion to approve the resolution endorsing CIS in Carteret County. Bill Blair provided the second and all members voted aye.

RECOGNIZE NATIONAL BOARD CERTIFIED TEACHERS

Fourteen teachers were recognized for receiving National Board Certification from the National Board of Professional Teaching Standards for work done in the 2004-2005 school year.
Earning certification were Crystal Burke, Jim Butler, Denise Johnson Corbett, Lynn Hamrick DeRosia, Jennifer Doss, Jen Green, Glenn Howell, Jo Ann Norman, Tracy Staten, Callie Adkins Smith, Carrie Stroud, David Stroud, Diane Tyner and Colleen Whilldin. They were among the 1,535 North Carolina teachers earning National Board certification this year. These 14 Carteret County teachers join 80 other county teachers who have previously earned certification, bringing the total number of Carteret County Public School System teachers who have earned this prestigious certification to 94. Based on information from the National Board for Professional Teaching Standards, North Carolina continues to lead the nation in the number of National Board Certified teachers. This year's addition of 1,535 newly certified teachers and counselors, the largest class in the country, brings the state's total number of National Board Certified teachers and counselors to 9,817. Nationwide, 7,289 teachers achieved National Board Certification this year, bringing the total number of teachers certified to 47,503. North Carolina has the highest number of certified teachers with 1,535, followed by Florida with 1,382.

RECOGNIZE STAFF TAKING SPANISH CLASSES

Several school system teachers and staff members were recognized for taking Spanish classes at Carteret Community College in order to help their English as Second Language (ESL) students. ESL Coordinator Andrea McLean presented certificates to the following individuals: Angel Tilley, Beverly Smith, Stephanie Venning, Stephanie Mason, Erika Ruder, Janice Batts-West, Kay Garner, Janie Fleming, Rene Martinez, Kay Dixon, David Dixon, Nicole Squires, Melissa Pittman and Peggy Fisher.

Cathy Neagle also was recognized for completing her second Spanish course.

Mrs. McLean also recognized Principal Renne Newman for her continuous support of the program.

CONSIDER APPROVAL TO SUBMIT GRANT FOR COMPASS EARLY COLLEGE HIGH SCHOOL
Board members were asked to approve the submission of a Learn and Earn Early High School implementation grant to begin Compass Early College High School. This would be a five-year grant valued at $1.5 million.
Assistant Superintendent Dr. Pennylloyd Baldridge explained that the school system was awarded a $40,000 Learn & Earn Planning grant last October. Dr. Baldridge said the grant requires the school be located on the community college campus, and the Carteret Community College faculty was involved in the planning.

David Carr and Al Hill thanked Dr. Baldridge for working so hard to gather the required data over the holidays.

Dr. Luettich made the motion to apply for the Learn & Earn Early High School Implementation Grant. Al Hill provided the second.

Mike Hodges thanked Dr. Baldridge for her work and said he continued to have concerns. He asked if he understood the motion to be to apply for the grant and at a later time the Board would make the final decision about creating the high school.

Dr. Luettich noted his motion was made in order to meet the grant deadlines, and agreed that final approval of the school would have to be made later because there were some uncertainties about such things as funding. Dr. Luettich noted there were three Boards involved in this program and he urged Dr. Baldridge to continue to build consensus with the County Commissioners and the Carteret County Board of Trustees.

After discussion, the motion passed 6-0.

CONSIDER APPROVAL OF CONSENT AGENDA

Chairman Cathy Neagle reviewed the items on the Consent Agenda. These items were: Consider Approval of Minutes of December 13, 2005, Board Meeting; Consider Fund Raiser Requests; and Consider Field Trip Requests.

Mike Hodges made the motion to approve the items on the consent agenda. Al Hill provided the second and all members voted aye.

EFFICIENT, EFFECTIVE AND ACCOUNTABLE OPERATIONS

RECEIVE CONSTRUCTION PROJECTS UPDATE
Director of Plant Operations Judson Walton presented information to the Board.
Morehead City Elementary – The roofing bids were received January 4, 2006, and were presented for Board acceptance. Mr. Walton reminded the Board the improvements at Morehead City Elementary would be done using funds the county would received from a zero-interest Qualified Zone Academy Bond (QZAB). Mr. Walton recommended the Board accept the low bid from Owens Roofing Company for $441,069, which is within the budgeted amount. Owens Roofing Company is also recommended by the school system’s roof consultant, REI.

Dr. Rick Luettich made the motion to approve Owens Roofing Company as the low bidder.

Mike Hodges provided the second and all members voted aye.

Dr. Lenker noted the roofing bid and the HVAC bid needed to be in place before the Carteret County Commissioners could request the release of QZAB funds.

Board Attorney Neil Whitford said a contract with Owens Roofing Company would now be developed because the contract was not in the bid packet.

Dr. Luettich suggested for future projects the contract be negotiated and considered by the Board at the same meeting of the bid consideration to expedite the process.
Bids for the HVAC portion of this project should be received in late February. The remainder of the items listed for this project will be bid in March.

Other Construction Project Updates -

Morehead City Primary – The minor touch-up painting that needs to done outside the school will be completed as weather permits.
Newport Middle – There has been a re-occurring leak in the office area of the school that will require removing roofing so the leak can be located and repaired. Mr. Walton said staff was checking warranty information to support this cost.
Smyrna Elementary – Painting of this school is about 50 percent complete.

White Oak Elementary – A meeting took place January 4 to review with the designer all the recommendations on the new septic system. Mr. Walton said this project would be completed using maintenance staff.
Chiller Replacement – Two chillers for Broad Creek Middle School and one chiller for Croatan High School were installed at the end of December. The piping is being insulated and a start up test will be done once the piping is insulated.

Bond Project Update – Contracts for the architectural and HVAC work will be presented to the Board later in the meeting. Roofing contracts should be available at the February meeting.

RECEIVE MAINTENANCE UPDATE

Director of Plant Operations Judson Walton provided the Board with updates on a number of items.
Ophelia Report – All requests have been forwarded to the insurance company and approved except the request to repair the flooring in the gym at White Oak Elementary. That request was denied. Mr. Walton recommended parts of the gym floor be removed to locate the leak. He cautioned against repairing the floor until the source of the problem was located.

 
Morehead City Elementary – Mr. Walton requested the Board change the custodial services at Morehead City Elementary to the system’s contract cleaners, Plain Jane’s Cleaning Service. Mr. Walton noted this change would result in a savings of about $3,000 per year. The amount will be pro-rated for the remainder of the year. He noted the one permanent custodian that school will be relocated to another school. Mr. Walton has met with Principal Bill Jones about this change.

Mike Hodges made the motion to approve Plain Jane’s Cleaning Service as the contract cleaner for Morehead City Elementary. Dr. Rick Luettich provided the second and all members voted aye.

RECEIVE SAFETY AND ACCESSIBILITY PROJECTS UPDATE

Mr. Walton provided Board members with an update on the projects underway to address the Safety and Accessibility concerns outlined in the report from Institutional Resources. He hopes all the Safety and Accessibility projects can be completed by the end of June. Dr. Luettich said it would be an impressive accomplishment if all the work could be done in that timeframe.

CONSIDER APPROVAL OF CONTRACTS
Board Attorney Neil Whitford reviewed two proposed two contracts.

Architect’s Contract -
At the Board’s December meeting, members voted to negotiate with SFL+A for a contract for the entire bond projects at East Carteret High, Newport Elementary and White Oak Elementary, the classroom addition at Bogue Sound Elementary, and the auditorium at Croatan High School.

Attorney Whitford reviewed the five proposed contracts with SFL+A. He read the following:

White Oak Elementary contract – project budget of $6,353,788, and architect fee of $443,692;

East Carteret High contract – project budget of $13,412,652, and architect fee of $936,268;
Newport Elementary contract – project budget of $6,249,921, and architect fee of $436,494;

Bogue Sound Elementary contract – project budget of $1,144,170, and architect fee of $80,198; and

Croatan High contract – project budget of $2,674,684, and architect fee of $187,477.
Attorney Whitford noted that when asking for contract approval with SFL+A at this time, the firm will be told and it will be stated in a letter that there is only a certain amount of money appropriated for the firm’s services at this time and the firm is not to exceed that amount until additional money is provided from the County Commissioners.

Dr. Rick Luettich made the motion to approve the five contracts with SFL+A as amended with notation there were limited funds authorized at this point.

David Carr provided the second and all members voted aye.

Engineering Services Contract -

Attorney Whitford presented a contract for engineering services with Stanford White Associates. The proposed contract’s stated design fee is $913,553.

Attorney Whitford suggested wording such as the following be added: In the event the actual Construction Budget for any school is less than, or exceeds, the amount stated in this agreement as a result of modifications in the scope of work necessitated by budget constraints, costs exceeding budget, or other factors, the engineer’s fees set forth herein will be adjusted accordingly such that the per school engineer’s fee will be eight percent (8%) of the actual construction cost of the items designed by Stanford White Associates per this agreement.

Attorney Whitford suggested the following wording also be added: In the event the scope of the work is reduced after design work has commenced but before construction work has commenced, the design fee will be adjusted.

Attorney Whitford said, like the architectural firm, Stanford White Associations will be told via a letter there is only a certain amount of money appropriated for its services at this time and the firm is not to exceed that amount until additional money is provided from the County Commissioners.

Dr. Luettich made the motion that the Board approve the contract with Stanford White Associates as amended by Attorney Neil Whitford and subject to minor adjustments in the final project totals and that the fees for service for the contract be recomputed at eight (8) percent of actual construction costs and if the scope of work is adjusted downward after the design and before construction the design fee be appropriately adjusted and contingent upon funding.

David Carr provided the second and all members voted aye.

CONSIDER FISCAL DEPARTMENT ITEMS

Finance Officer J. Ipock presented two budget revisions:
Budget Revision #14 – This revision combines the amounts provided by the County for architect fees at Newport Elementary and White Oak Elementary ($160,000 each) into one line item ($320,000) for use on architect/engineering fees for all bond projects.
Budget Revision #15 – This revision uses Fund Balance to fund the cost of repairs to White Oak Elementary School’s gym floor in the amount of $25,880. This will leave $257,661 ($283,541 less $25,880) available for use during the rest of the school year.

Dr. Luettich made the motion to approve Budget Revisions 14 and 15. Mike Hodges provided the second and all members voted aye.

PRESENTATION OF AUDIT REPORT

Ron Gorczynski, Senior Manager with Dixon Hughes PLLC of Sanford, reviewed the Carteret County School System’s Comprehensive Annual Financial Report for 2004-2005. Mr. Gorczynski provided the Board with a summary and answered questions. He reported that the school system’s financial report received an unqualified or clean opinion, the highest level of assurance that can be given.

Mr. Gorczynski said Mr. Ipock was one of the few financial officers in the state who writes his school system’s financial report, and he appreciated the work of Mr. Ipock and the school system’s finance department workers.
Mike Hodges made the motion to approve the Comprehensive Annual Financial Report as presented by Dixon Hughes PLLC. Bill Blair provided the second and all members voted aye.

CONSIDER REQUEST FROM FRIENDS OF DOWN EAST LIBRARY
Harry Smith, the school system’s Director of Technical Support, requested the school system loan three computers to the Down East Library. He said the computers he was requesting to be loaned were created on his own time from computers donated to the school system. He estimated the computers, if new, were worth about $125 each and were between 6-7 years old. He added that school system technology staff would not service these computers once loaned to the library. Mr. Smith was requested to make the donation from the Friends of the Down East Library.

Board members initially heard and tabled the request in December.

David Carr said he believes loaning the computers would make them available after school hours to students who do not have computers or internet access at home.

Bill Blair made the motion to loan the three designated computers to the Down East Library. Al Hill provided the second and all members voted aye.

OPTIMAL LEARNING ENVIRONMENT
Assistant Superintendent Dr. John Welmers reviewed several items.
CONSIDER SECOND READING FOR REVISIONS TO POLICY AND REGULATION FF – NAMING SCHOOL FACILITIES
Board members heard the second reading of proposed revisions to Policy and Regulation FF – Naming School Facilities. This revision reflects changes in the timelines and requirements used to establish memorials, commemoratives, and the naming or renaming of schools.

CONSIDER SECOND READING FOR NEW WELLNESS POLICY EGA
Board members heard the second reading of proposed policy titled New Wellness Policy. According to Dr. Welmers, the new policy was designed to meet the State’s requirements that the system have a policy addressing the development and implementation of a comprehensive plan to encourage physical activity and healthy nutrition. The school system’s Health Advisory Committee has included the development of this policy in its county plan.

Dr. Rick Luettich made the motion to approve Policy and Regulation FF – Naming School Facilities and Policy EGA – Wellness.
Al Hill provided the second and all members voted aye.

QUALITY TEACHERS, STAFF AND ADMINISTRATORS
CONSIDER PERSONNEL MATTERS

Assistant Superintendent Dr. John Welmers presented the personnel matters to Board members.
Dr. Rick Luettich made the motion to approve the following personnel matters as presented. Al Hill provided the second and all voted aye.

Licensed Employees

Hires

Olivia Best, Family & Consumer, Croatan High School

(01/23/06) Science Teacher

Jackie Davis, English Teacher, West Carteret High School

(01/23/06-06/13/06)      

Bill Geiman, Special Education Teacher, Croatan High School

(01/02/06)

Brenda Gregson, French Teacher, West Carteret High School

(01/23/06-06/13/06)

Kristi Johnson, Social Studies Teacher, Morehead City Middle School

(01/03/06)

Donna Stoats, Assistant Principal, Broad Creek Middle School

(01/02/06)

Terrance Wolfe, Interim Science Teacher, Morehead City Middle School

(01/02/06)

 

Renew Administrative Contracts

Lisa Kittrell, Director of Elementary Education, Central Office

(01/01/06-06/30/09)

Tabbie Nance Merrill, Director of School/Community Relations, Central Office

(01/01/06-06/30/09)

 

Transfers

Kay Zimarino, Fr. Art Teacher, Croatan High School

(01/01/06) To Assistant Principal, Croatan High School           

 

Resignations

Kristina Thompson, Music Teacher, Newport Elementary School

(01/27/06)

 

Support Employees

Hires

Tracy Everette, Teacher Assistant, Morehead City Primary School

(01/02/06)

Ronda McInnis, Teacher Assistant, Morehead City Primary School

(01/02/06)                 

Oletha Martin, Part-time Food Service, Newport Elementary School

(12/08/05)

Penny Mattice, Part-time Food Service, Newport Elementary School

(12/08/05)

Kevin O’Connor, Maint. Mech. IV, Maintenance Department

(01/02/06)

Daisy Powers, Teacher Assistant, Morehead City Primary School

(01/09/06)

Tadeusz  “Ted” Sosniak, Maint. Mech. III, Maintenance Department

(12/12/05)

Sadie Stokes            , Teacher Assistant, Beaufort Elementary School

(01/03/06)

Todd Stuchel, Maint. Mech. III, Maintenance Department

(12/16/05)

Glenda Taylor, Custodian, Smyrna Elementary School

(01/03/06)

Christopher Wiggins, Teacher Assistant, Bridges Alternative Middle School

(12/20/05)

 

Leave of Absence

Lorrie Silvia, Teacher Assistant, Bogue Sound Elementary School

(01/02/06)

 

Resignations

Valerie Peterson, Teacher Assistant, Beaufort Elementary School

(12/31/05)

 

Retirements

Dwayne Fritzinger, Teacher Assistant, Morehead City Primary School

(10/26/05)

EFFECTIVE COMMUNICATION AND INVOLVEMENT AMONG STAKEHOLDERS
CONSIDER APPROVAL OF 2006 GRADUATION DATES
Board members set the following 2006 graduation dates for the three high schools: Croatan High School – Thursday, June 8; East Carteret High School – Friday, June 9; and West Carteret High School – Friday, June 9. These are the dates requested by the three high school principals. The times have not been set.
Dr. Rick Luettich made the motion to set the graduation dates as presented. Mike Hodges provided the second and all members voted aye.

CONSIDER APPROVAL OF 2006-2007 SCHOOL CALENDAR
Board members voted to approve the 2006-2007 school calendar. August 25 will be the first day for students of the 2006-2007 school year and June 7 will be the last day for students. The approved calendar includes a two-week break in December for Christmas and the New Year, and a one-week break in April for Easter. The approved calendar will be posted on the school system website on Thursday.
Board members noted the restrictions the state had placed on the calendar by ruling school cannot start before August 25 and must finish by June 10.

Mike Hodges made the motion to approve the calendar as presented by Superintendent Lenker. Dr. Rick Luettich provided the second and all members voted aye.

Dr. Lenker reviewed the proposed make up days Board members had discussed
at their January workshop. He noted the use of a Saturday had been proposed and could work as long as it did not result in six-day weeks.

Dr. Luettich noted there were only five teacher workdays throughout the school year. He asked that the January 22-23 workdays not be used as optional makeup days because those two days were between semesters and needed by high school teachers as well as others. He requested the two teacher workdays in the first semester be used as makeup days before Saturdays are used.

Mike Hodges expressed concern about using January 2 as a possible makeup day. He said using the last day of the holidays and Saturdays would interfere with family plans, as well as students and staff who work other jobs.

Bill Blair said the system was put in this dilemma because of the state requirements placed on the calendar.

Several possible makeup days were discussed.
Principal Mat Bottoms said if January 20 was used it would interfere with the exam schedule.
Dr. Luettich made a final motion to set the makeup days as follows:

first semester in order – October 9, January 2, the first Saturday after the missed day if the missed day falls on Monday through Wednesday and January 6;
second semester in order - March 9, the first Saturday after the missed day if the missed day falls on Monday through Wednesday, June 2 and June 8.

Bill Blair provided the second.
Mike Hodges acknowledged the school system was in a difficult situation. He objected to using January 2, and said if Saturdays were going to be used they should be designated.

After additional discussion, Board members voted 5-1 in favor of the motion. Mike cast the nay vote.

COMMENTS FROM BOARD MEMBERS

Board Chairman Cathy Neagle invited Board members to make comments.

Mike Hodges – Mr. Hodges expressed his sadness over the death of Faye Newby, wife of former Board member the late Roger Newby.
Al Hill – Mr. Hill expressed grief over the death of Mrs. Newby and that of long time physical education teacher Billy Graham. He also commended those teachers who earned National Board Certification.
Bill Blair – Mr. Blair shared some highlights of the work of Billy Graham.
Dr. Rick Luettich – Dr. Luettich had not comments.
David Carr – Mr. Carr thanked Billy Graham’s family for sharing him with the school system for so many years.

Mrs. Neagle – Mrs. Neagle thanked the Board members for their time and efforts.

REMINDERS
The next regular Board of Education meeting is scheduled for 6:30 p.m., February 14, 2006. Board members will hold a public comment period from 6-6:30 p.m.

ADJOURNMENT

Mike Hodges made the motion to adjourn the meeting. Bill Blair provided the second and all members voted aye.

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