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Carteret
County Public School System July
11, 2006 – The Carteret County Board of Education met in regular
session at 6:30 p.m. in the administrative offices of the school
system, Beaufort, NC. Attending the meeting: Chairman Cathy Neagle;
Board members Bill Blair, David Carr, June Fulcher, Al Hill and Dr.
Rick Luettich; and Newly Elected Board member Adele Collins. Board
members conducted a public comment forum from 6-6:30 p.m. WELCOMEChairman
Cathy Neagle welcomed those in attendance. Bill Blair gave
the invocation and led the Pledge to the United States flag. ADMINISTERING
OATH OF OFFICE CONSIDER
APPROVAL OF MEETING AGENDA REORGANIZATION
OF BOARD OF EDUCATION Election
of Vice Chairman – Chairman
Neagle then conducted the election of the vice chairman. Bill Blair
nominated June Fulcher as vice chairman. David Carr provided the
second. June Fulcher was elected by a vote of 7-0 CONSIDER
APPROVAL OF CONSENT AGENDA Chairman
Neagle reviewed the items on the Consent Agenda. These items were:
Consider Approval of Minutes of June 13, 2006, Board Meeting;
Consider Student Transfer Requests; Fund Raiser Requests; Personnel
Matters (personnel matters are listed at end of this document);
Approval of 2006-2007 School Advisory Council members; and Field
Trip Request. Al
Hill made the motion to approve the Consent Agenda as amended. OPTIMAL
LEARNING ENVIRONMENT This
policy is required by state law and requires the local school system
to define the ways in which students can meet the University of
North Carolina constituent institution’s second language
proficiency requirements. Assistant Superintendent Dr. Ralph Lewis
presented the policy for consideration and noted the Policy
Committee had reviewed the policy.
The Board decided to vote on Policy IMB and Policy IAF
together.
Initially
approved in 2002, this revision reduces the amount of time necessary
for new courses to be developed, creates a standard of rigor and
relevance in new course offerings, and requires that either a new
course meet the North Carolina Standard Course of Study or a
nationally accepted standards-based curriculum. Assistant
Superintendent Dr. Ralph Lewis presented the policy for
consideration and changes were made by the Curriculum Committee and
reviewed by the Policy Committee. Adele
Collins made the motion to approve Policy IMB and Policy IAF as
presented. Bill Blair provided the second and all members voted aye.
Dr.
Rick Luettich made the motion to adopt an interim budget in
accordance with GS 115C-434 and the Local Capital Budget. Al Hill
provided the second and all members voted aye. Atlantic
Elementary – Carpet cleaning is taking place in the
pre-kindergarten classrooms at this school and it will be done at
all schools with pre-kindergarten classes. Smyrna
Elementary – Basketball goals have been relocated to allow for
better use of teaching space. Beaufort
Middle – Wiring for an existing computer lab is being upgraded. Morehead
City Middle – Air samples were taken in the vault area June 14 and
the results should be back soon. Broad
Creek Middle – Staff is exploring the possibility of air
conditioning the vault area when the new cooling system is
installed. White
Oak Elementary – Work continues on the new septic system. Surplus
Sales – No new items have been added this month. General
Issues – Chillers have been ordered as part of the bond
referendum. Delivery is expected in mid-July. Safety
and Accessibility – These projects are almost all complete and
within budget. A final
accounting of the Safety and Accessibility projects and costs will
be provided to the Board at the August 8, 2006, Board meeting. Dr.
Rick Luettich asked that a final accounting of maintenance costs by
school also be provided Painting Bid Acceptance for Capital Projects, 06-07Judson
Walton briefly reviewed the bids for the painting contracts. He
received bids for painting Broad Creek Middle, Harkers Island
Elementary and West Carteret High School on July 10, 2006. He
explained that the school system would purchase the paint and
supplies because they can do this on state contract and it is much
more cost effective. Mr. Walton recommended the low bidder for each
school: Quality Decorators, Inc. for Broad Creek Middle in the
amount of $65,200.00, Quality Decorators, Inc. for West Carteret in
the amount of $132,000.00 and PDS Painting for Harkers Island
Elementary in the amount of $27,800.00.
Only one company bid on repainting the parking area at Broad
Creek Middle and West Carteret High. Mr. Walton recommended that M
& C Painting be awarded the bid to paint Broad Creek parking lot
in the amount of $1,250.00 and West Carteret High parking lot in the
amount of $1,800.00. The
total of the Contract Painting Bids is $228,050.
Dr.
Rick Luettich made the motion to approve the bids as presented. Al
Hill provided the second. All
Board members voted aye. BOND
PROJECTS Consider
Approval of Bid for Beaufort Middle Roof Replacement The
Board decided to hear other bids and vote on them all at once. Consider Award of Roofing, HVAC and Electrical Bids for Morehead City Elementary School The
improvements at Morehead City Elementary School were not part of the
bond referendum. These improvements are being funded by a Qualified
Zone Academy Bond (QZAB), which a zero-interest loan. Mr. Maready is
overseeing the work. Mr. Maready recommended the Board award a
contract for the HVAC work to the low bidder - Diversified
Construction Services, Inc. - in the amount of $697,500.00 plus
$2,200.00 for Johnson Controls. This is a total of $699,700. Mr.
Maready recommended the Board award a contract for the electrical
work to the low bidder - Freedom Electric, Inc. - in the amount of
$89,193. Mr.
Maready recommended the Board award a contract for the roofing to
the low bidder – AAR of North Carolina, Inc. - in the amount of
$426,500.00 Consider Changes to Stanford White Associates ContractsMr.
Maready noted contract revisions from Stanford White Associates (SWA)
were received and reviewed. Board Attorney Neil Whitford also
reviewed the contract revisions. Dr.
Rick Luettich made the motion to approve changes to Stanford White
Associates contracts. Al Hill provided the second and the motion
passed with all members voting aye. Consider Award of REI Design Contract for ECHS RoofMr.
Maready said the additional design fee to include soffit and fascia
replacement at East Carteret High School was $15,065. The design fee
indicated in the contract presented at the Board of Education’s
June 13, 2006, meeting was for $120,020.
Adding the design fee for the soffit and fascia to the roof
replacement project will bring the design fee to $135,085.
Dr. Luettich clarified that these were estimates not bids and
Mr. Maready agreed. Dr.
Luettich made the motion to add the soffit and fascia design work to
the REI contract for the East Carteret High School roof.
June Fulcher provided the second and the motion passed 7-0 . Consider Approval of Project Ordinance Amendment RequisitionsMr.
Maready shared Project Ordinance Amendment Requisitions with the
Board. In an effort to decrease the time between the bid and award
for bond project work, Mr. Maready recommended a format that would
expedite the process. He
noted that this format would insure the county has funds in place at
bid time, and he has discussed this format with County Manager John
Langdon and gotten his approval. Dr.
Rick Luettich made the motion to approve only the Project Ordinance
Amendment Requisition for Broad Creek Middle roofing and to hold the
others until the August 8, 2006, Board meeting.
Al Hill provided the second and the motion passed 7-0. Receive Bond Projections by SchoolMr. Maready noted that the Bond Projections by School was included for information purposes. CONSIDER FISCAL DEPARTMENT ITEMSFinance
Officer J. Ipock updated the Board on several fiscal department
items. Consider
Request to Amend Bond Project Ordinance – Mr. Ipock said the
contracts and commitments related to the bond projects made by the
Board of Education had been reviewed and compared to the Bond
Project Ordinance passed by voters in November 2005. He presented an
amended Project Ordinance to bring it up to date for architect fees
and architect and engineering services approved by the Board of
Education. Dr. Luettich
asked if Stanford White Associates and Roofing Engineering Inc.
(REI) were included in the Proposed Budget Amounts. Mr. Ipock
confirmed that both firms were included. Dr.
Rick Luettich made the motion to amend the Bond Project Ordinance as
presented. David Carr provided the second and all members voted aye. Revision
23 – This revision increases the Local budget for the pass through
funding for Charter schools received year to date from the County
for fiscal year 2005-2006. If approved, Mr. Ipock said this revision
would be reported to the County. Consider
Approval of Child Nutrition Bids – Mr.
Ipock presented a request from Child Nutrition Director Linda
Fairchild for the Board of Education to award bids for juice, water,
flavored water, milk, ice cream, bread and fresh chicken. The bids
were completed through the Eastern Carolina Consortium, which is
made up of school Child Nutrition teams from Carteret, Craven, Jones
and Pamlico counties in an effort to lower food costs. June
Fulcher made the motion to award the following bids for: US
Foodservice for juice and water in the amount of $150,458.50; Maola
for milk and ice cream in the amount of $495,032.76 for milk (ice
cream is sold on a per item price); Coca
Cola Bottling Company for flavored water in the amount of $18,625; Franklin
Baking Company for bread in the amount of $135,644.90; and Bridgeton
Poultry for fresh chicken at Market Value. Al
Hill provided the second and all members voted aye. EFFECTIVE
COMMUNICATION AND INVOLVEMENT AMONG STAKEHOLDERS Dr.
David Lenker – Dr. Lenker said when he receives the allotments
from the state, a Board workshop on the budget would be set. Board
Chairman Cathy Neagle invited Board members to make comments. Al
Hill – Mr. Hill congratulated Mrs. Neagle on being reelected as
chairman and welcomed Mrs. Collins to the Board. Bill
Blair – Mr. Blair welcomed Mrs. Collins. He thanked Mrs. Neagle
for returning as chairman and congratulated Mrs. Fulcher for being
elected vice chairman. Dr.
Rick Luettich – Dr.
Luettich thanked Mrs. Neagle and Mrs. Fulcher for their willingness
to be chairman and vice chairman. David
Carr – Mr. Carr reminded everyone that there were only 45 days
until school is back in session, and he welcomed Mrs. Collins. June
Fulcher – Mrs. Fulcher welcomed Mrs. Collins to the Board. Cathy
Neagle – Ms. Neagle welcomed Mrs. Collins to the Board. REMINDERS ADJOURNMENT Al
Hill made the motion to adjourn the meeting. Bill Blair provided the
second and all members voted aye. APPROVED PERSONNEL
MATTERS – JULY 11, 2006
Personnel
Matters Licensed
Employees Hires Susan
Barnhardt, Math Teacher, Beaufort Middle School Transfers Patti
Dill, Fr. AIG Specialist, Bridges Lisa
Kearns, Fr. Preschool Speech Pathologist, Broad Creek David
Lee, Fr. Assistant Principal, West Carteret High School Linda
Marino, Fr. Special Education Teacher, Newport Middle School Returning
from a Leave of Absence Leave
of Absences Resignations Catherine
Ashelman, Art Teacher, Newport Middle School Retirements Support
Employees Transfers Mary
Gray, Fr. Teacher Assistant, Bogue Sound Elementary School Resignations Retirements
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