BEAUFORT ELEMENTARY SCHOOL

PTO BOARD MEETING 

MINUTES 
 
 

DATE: February 2, 2010 

TIME: 6:00 pm

PLACE: BES Library 
 

ATTENDING: 

Christina Golden, Co-President    

Christie Fulcher, Co-President

Allison Bernauer, Vice President   

Jeanie Holder, Treasurer    

Carol Dixon, Secretary

Frieda Golden, Teacher Liason

Ava Bryant, Discount Cards

Katina Buck, Labels for Education Coordinator     
 

The meeting began at 6:05pm. 
 

1.  Fun Fitness Day Fundraiser - Christina Golden reported that we are still in need of Sponsors for Fun Fitness Day for the t-shirts.  Two or more sponsors are needed so that each child can receive a t-shirt.   The name of each sponsor that donates $200 or more will be on the the back of the Fun Fitness t-shirts.  We are currently short $560.00.  It was also noted that due to rainy weather predicted on Feb. 5, the date for the Fun Fitness Day will be rescheduled to the following week. 
 

2.  Seadog Banquet - Frieda Golden asked whether or not a request had been made from the school for funds from the PTO account for the SeaDog Banquet in the Spring.  Christina indicated that no one has made a request for any funds from the PTO.  All requests for PTO funds are to be submitted to the PTO in writing.  In the past, money from the PTO has been used to pay for the children's meals and trophies.  Parents are required to pay for their own meals. 
 

3.  Yearbook -  Allison Bernauer has begun work on the BES yearbook.  This year the cost for the yearbook will be $12.  Most of the cost will be to cover the expenses related to publishing the yearbook. 
 

4.  T-shirts  -  A suggestion was made that we have another t-shirt sale during the spring for short-sleeve shirts.  The long-sleeve shirts and sweatshirts  sold well in the fall.  Lisa Kittrell will be contacted to begin work on this spring fundraiser. 
 

5.  Treasurer's Report  -  Jeanie Holder gave the Treasurer's Report.  The current balance in the PTO account is $4,471.78.   
 

The fall t-shirt fundraiser brought in $594.36.  The Believe Fundraiser brought in $6,741.60 which is the lowest amount in the past 3 years.  Santa's Workshop brought in $1,496 and Box Tops for Education brought in$377.40. 
 

The PTO paid out $10,000 in December for improvements to the PreK and K playground and $477 for the Phone Tree. 
 

We will need approximately $6,000 at the start of the 2010-2011 school year to give to each teacher for supplies for their rooms.   
 

6.  Other Fundraising Business Ideas - A number of fundraising ideas were presented including; Bingo Night, Spaghetti Dinner/Talent Show Night, Movie Night, Parent/Teacher Basketball game, Burger King and/or Chic Fillet Spirit Night and a School Recipe Cookbook.  The PTO is in need of raising money to replenish our account for the beginning of the next school year. 
 

There was discussion about whether or not to offer a "Parents Night Out" that would be a movie for students.  A different movie and night would be assigned for grades K-2 and then grades 3-5.  Parents would drop their children off for a movie and then return to pick them up at a designated time.  Concessions would be offered including drinks, popcorn, candy, etc.  After much discussion it was decided to not offer the Movie Night without parents due to liability issues. 
 

Bingo Night with a concession was also discussed.  Each person participating would pay a fee to play Bingo for the night and the prizes awarded would be small toys and candy.  Jeanie Holder suggested we collect money at the door for a 50/50.  Each person would have the opportunity to purchase a ticket for a drawing to be held at the end of the night.  Half of the amount collected would go to the winner of the drawing, the other half to the school. 
 

A talent show and spaghetti dinner was also suggested.  Mr. Milton in the office has offered to make the spaghetti for the dinner.  All students would be offered the opportunity to participate individually or in groups to perform during the talent show.  Frieda Golden offered to promote this during the morning television show at school.   A tentative date of April 23 was set for this event. 
 

Ava Bryant agreed to contact Chic Fillet to see if they would offer a Spirit Night for BES.  On our designated night, 10% of all purchases made from BES students, parents, staff would be donated back to the school.  Carol Dixon offered to check with Burger King to see if they would offer the same.  Each restaurant will also be asked if they can donate cups for fundraiser concessions held at the school. 
 

Allison Bernauer mentioned a parent/teacher basketball game with concession.  The idea was well accepted and it was decided that we would move forward with this idea and ask each class to bring in an item for the concession.  Each student in grades K & 3 would be asked to bring in a 2 litre drink, grades 1 & 4 to bring in rice krispy treats and grades 2 & 4 to bring in brownies.  To follow the school system rules, all items would need to be store bought, not home made.  The PTO would purchase Nachos and cheese and have popcorn for sale too.  It was further suggested that the winner of the Parent/Teacher basketball game play the Sheriff's Dept. on the same night.  The losers of the game best beware of a pie in the face administered by some lucky children at the end of the night.  All parents and teachers are urged to sign up for this event, the children will really enjoy seeing the action unfold on the court in front of them.  This event has been tentatively scheduled for Friday, March 26 around 7pm.  A fee of $5.00 for adults and $2.00 for children will be charged at the door. 
 

All parents and teachers are encouraged to support our PTO through these events and by offering any suggestions for fundraising ideas!  Contact a member of the PTO Board today with any of your ideas!!! 
 

Co-presidents Christina Golden and Christy Fulcher announced that due to time constraints they would be unable to serve as co-presidents next year.  If anyone is interested in serving on the PTO Board, please contact a member of the Board. 
 

The meeting adjourned at 7:15pm. 
 

BEAUFORT ELEMENTARY SCHOOL

PTO MEETING 
MINUTES 

DATE: October 27, 2009 

TIME: 6:00 pm

PLACE: BES Library 
 

ATTENDING: 
 

Christina Golden, Co-President   Sandy Giacobbi, Believe Fundraiser

Christie Fulcher, Co-President   Amy Barnes, Teacher Liason

Allison Bernauer, Vice President   Sharon Yeomans, Hospitalility Chair

Jeanie Holder, Treasurer    Alicia Nelson, Santa's Workshop

Carol Dixon, Secretary     Shirley Waldrop, Santa's Workshop

Dee Dee Phillips, Assistant Principal 
 

The meeting began at 6:02pm. 
 

1.  TREASURER'S REPORT  -  Jeanie Holder gave the Treasurer's Report.  The balance in the PTO Account is $12,830.96.  This year's Fall Festival was a big success netting the PTO $6,873.06.   
 

A number of suggestions were made to further improve next year's festival.  They include; purchasing walkie talkies to improve communication of the volunteers throughout the school, ordering more than 40 pizzas, ordering more than 100 candy apples (the candy apples sold better than the caramel apples), have (3) 100 qt. coolers of ice, purchase 75 drinks, order 12 rolls of tickets, provide small tables for little kids to decorate t-shirts and have more smaller size t-shirts for the kids.  Cotton candy sold very well and a suggestion was made that BES and Beaufort Middle go in together to purchase a new machine that can better handle the large volume being sold.  We will need to order 6 mixes and 500 cones for the cotton candy next year.  It was also recommended that rather than selling donuts next year we sell nachos with cheese.  The haunted house was popular, but we will work next year towards having it outside.  Amy Barnes also suggested that more books in new or good condition be collected for the book walk.  Face painting was also very popular and we will need to purchase more paints for next year.  Improvements for the karoke booth include; increasing the volume of the music and the size of the screen so the words can be better seen and having a stage for the singers.  Judy Brake's class won the decorate-a-pumpkin contest and will receive an ice cream party for the winning pumpkin. 
 

2.  DISCOUNT CARDS  -  Jeanie Holder reported that the discound cards have raised $3,999.00 so far.  We ordered 1000 cards and have sold 620 cards so far.  Anyone interested in purchasing discount cards can see June Garner in the office. 
 

3.  SPIRIT WEEK  -  The total deposited to date for the Spirit Week fundraiser is $293.13.  Dee Dee Phillips, Assistant Principal, requested that the money be deposited first in the PTO account and then transferred to the school's general fund to help pay for a general assemble featuring Ben Franklin. 
 

4.  PLAYGROUND PLAN  -  Dee Dee Phillips, Assistant Principal, presented a plan for improving the school's playground areas.  The school playground committee met earlier in the day and is recommending necessary upgrades with priority given to the PreK and Kindergarten areas.  PreK has been docked points during inspection because of the playground equipment.  The old equipment and fencing that separates the play areas needs to be removed.  The old equipment includes the chin up bars, blue climber, horizontal ladder and wood balance beams.  A new play structure needs to be purchased and installed in the kindergarten area with 38 border timbers and blue rubber mulch placed in three units.  Rubber mulch lasts from 10 - 15 years and it doesn't hold moisture and insects, while the wood chip mulch has to be replaced every 2 - 3 years, does hold moisture and insects can live in it.  The cost for this work totals $25,000.  The kindergarten teachers will have an opportunity to meet to discuss what they need for their students.  The school has approximately $16,000 to work with toward these improvements and is asking for assistance from the PTO.  
 

Other playground areas in need of attention are in the 1st and 2nd grade area in the back of the building.  The green monkey bars either need to be moved or removed because the mulch stays wet most of the time.  New borders and mulch need to be added around the monkey bars.  The red and blue physical fitness needs to be moved to the 5th grade area and a new age-appropriate play structure installed.  The mulch needs to be topped off around all existing play structures (6" deep).  It is also suggested that we have concrete poured under the shade structures for a picnic area. 
 

The 3rd grade area is also in need of replacing a worn out stage of play structure, installing borders and mulch around the monkey bars, replacing other borders and topping off the mulch. 
 

Mulch from the PreK and Kindergarten play areas can be used toward topping off the other play areas once rubber mulch has been placed in those areas. 
 

Mrs. Phillips also mentioned that 3 dump truck loads of sharks teeth had been brought to the playgrounds for the children by Russell Hultz. 
 

The PTO will be giving each teacher $100 in December to replinish their classroom supplies which will total around $4,600.  
 

5.  BELIEVE FUNDRAISER  -  Sandy Giacobbi reported that the Believe Fundraiser packets have been sent home with the students.  The date for returning all money for the fundraiser will be extended to Friday, November 6.  Teachers will begin handing out necklaces for 5 or more items sold beginning Oct. 30.  The fundraiser committee and several board members will meet on Friday, Nov. 13 to count the proceeds.  An email will be sent out reminding teachers to let parents know that if at least 1/2 of their class purchases 1 item then their class will receive $100 worth of merchandise. 
 

6.  SANTA'S WORKSHOP  -   Alicia Nelson and Shirley Waldrop announced that Santa's Workshop will be held the week of Dec. 7th.  They will need 1/2 day to set-up the workshop on Friday, Dec. 4th and 1/2 day to take it down on Friday the 11th.  The application has been sent in to order items for the sale.  Items will also be purchased in bulk from the Dollar Tree for the sale.  Last year this fundraiser brought in around $1,700.  Dee Dee Phillips will be working on a location for the workshop this year. 
 

7.  NEW FUNDRAISER IDEAS  -  Several ideas for new fundraisers were discussed; a bingo night and a family movie night with popcorn and drinks and making available to purchase existing cinder blocks for $50/block and allowing students to have their handprint and name painted on the block.  The cinder blocks are in the Kindergarten/PreK hallway leading to the playground.  The purchase of cinder blocks would have to be approved by Vicki Fritz, our Principal.  If anyone has fundraiser ideas, please pass them along to a member of the PTO Board. 
 

The meeting adjourned at 7:05pm. 

MINUTES 
 
 

DATE: October 6, 2009

TIME:  6:30 pm

PLACE: BES Cafeteria 
 
 

The meeting began at 6:35pm.  There were 29 parents, teachers, staff and board members present at the meeting. 
 

1.  FALL FESTIVAL -  The Fall Festival for this year is being held on Friday, October 16th from 5:00pm to 8:00pm at the school.  Sign up sheets have been posted outside the cafeteria so that parents can sign up to volunteer to help out.  Heidi Merkley and Kelly Styron will be in charge of the  food for the Festival.  We do need additional helpers to sign up in the kitchen to assist them.  There will be one cafeteria worker here during the Festival. 
 

Two hayrides are planned for the Festival.  One hayride will be in front of the school and a haunted hayride will be in the back of the school.  ECHS drama students will be dressed in costume for the evening and will be hosting the haunted hayride.  This will not be a scary event, but more appropriate for older children.  Christina Golden recommended that we have a back-up plan for the haunted hayride in case of bad weather.  She suggested we designate a hallway, hang a sheet and make that a haunted hallway.  There was no opposition to this idea.  The ECHS drama students will also be helping out with face painting, the moonwalks, ballon art and in several other areas. 
 

Carol Armistead has volunteered to decorate the "Mad Scientist Lab" booth and the Exceptional Children staff will run the booth.  They will be wearing lab coats. 
 

Lisa Kittrell is in charge of the Silent Auction and anyone with last minute donations should contact her.   
 

A suggestion was made that we have a pumpkin carving contest between classes.  Lowe's has donated 15 pumpkins for our Festival and the PTO has agreed to purchase additional pumpkins needed for the classes.  The pumpkins will be displayed at the Festival and everyone will have an opportunity to vote on their favorite carved pumpkin by placing a ticket in a cup by their favorite.  One ticket equals one vote. 
 

Another suggestion was made to allow students who sold 10 or more discount cards to receive some free tickets for the Festival.  Since this opportunity was not announced prior to the discount card presale forms went out it was decided not to offer that this year.   
 

2.  DISCOUNT CARDS  -  Discount cards are currently in production and will be ready to distribute soon. 
 

3.  BELIEVE   -  Sandy Giacobbi announced that the Believe Fundraiser magazines will be sent home with students around Oct. 15 and should be returned within 2 weeks. 
 

The meeting adjourned at 6:55pm. 

BEAUFORT ELEMENTARY SCHOOL

PTO BOARD MEETING 
 

Minutes 
 
 

DATE: September 21, 2009

TIME:  6:30 PM

PLACE: BES Library 
 

ATTENDING:

Christina Golden, Co-President, RIF    Lisa Kittrell, T-shirts

Christie Fulcher, Co-President     Frieda Golden, Teacher Liason

Allison Bernauer, Vice President, Yearbook   Sharon Yeomans, Hospitality

Jeanie Holder, Treasurer      Terese Ewing, Guidance, Red Ribbon

Carol Dixon, Secretary, Box Tops Coordinator   Amy Barnes, Teacher Liason

Katina Buck, Labels for Education Coordinator   Jennifer Green, Teacher Liason

Ellen Gaskill        Kyla Edwards, ECHS Drama student 
 
 

The meeting began at 6:35pm. 
 

1. RIF -  Christina Golden announced that books have been ordered for RIF and will be arriving in October.  She will set a date with the teachers to distribute the books to all students. 
 

2.  BOX TOPS FOR EDUCATION -  The first mailing of Box Tops were mailed in September and the amount to be collected is $254.60.  There will be another mailing to Box Tops before October 31 and then we will receive our first check for this school year in December.  A notice will be sent home to parents letting them know to collect and send in box tops for this fundraiser. 
 

3.  LABELS FOR EDUCATION -  Katina Buck has agreed to head up the Labels for Education Fundraiser and will also work with Heidi Merkley on the Sunny Delight Campaign.   
 

4.  DISCOUNT CARDS -  We have added Bountiful Bagel to the Discount Card and are working towards an agreement with Outback Steak House.  Applebee's and Ruby Tuesday's have still not returned their confirmation forms and my not be on our card this year.  Pre-orders will be taken through Friday, September 25.  We plan to order around 1000 cards this year. 
 

5.  T-SHIRTS -  Lisa Kitrell is still working on the design for the t-shirts for BES.  We will try to have a sample shirt at the Fall Festival for everyone to see.  We will probably sell long sleeve t-shirts and sweatshirts during the fall and short sleeve t-shirts in the spring. 
 

6.  SANTA'S WORKSHOP -  The board decided that gifts this year being sold in Santa's Workshop will be priced at $5 or less. 
 

7.  Red Ribbon Week -  Terese Ewing, our guidance counselor, proposed a Red Ribbon Week fundraiser to be held in conjunction with Drug Awareness Week, October 19 - 23.  Each homeroom teacher will collect an optional $1 per student per day.  Day one will be Celebrate Red Ribbon Week and students will wear red and black and may also purchase a red ribbon to wear all week long.  Day two is Turn Your Back on Drugs Day, each student will wear their shirt backwards.  Day three is Shade Out Drugs and students can wear sunglasses but they must be on their head or around their neck during class.  Day four will be Stomp out Drugs and students will wear boots to school.  Day five is Put a Cap on Drugs or Say No to Drugs and each student may wear a hat. 
 

The board has also agreed to have Terese share the first 15 minutes of our PTO meetings to talk with parents about services our school is currently providing to our students.   
 

8.  FALL FESTIVAL - This year's Fall Festival will be held from 5 - 8 pm on Friday, October 16.  Jenny Green from the ECHS Drama Department attended the meeting along with senior Kyla Edwards to offer students from ECHS to assist with our Fall Festival.  These students will have a haunted hay ride, help with the hay ride for younger students, assist with face painting, balloon art, karaoke, the moonwalks, and the dunking booth.  They will be dressed in costume for the Festival. 
 

Teacher liasons, Frieda Golden and Amy Barnes announced some of the booths the teachers are planning to have at the Festival. They are as follows:  5th grade will have a Sand Art Booth and a Disco area in the 5th grade hall, 4th grade will have a Fishing Theme Game and Tattoo booth, 3rd grade will have a t-shirt booth, 2nd grade will have a Treasure Dig and 1st grade will have a plant, pumpkin and book walk in the gym.  Kindergarten will have a Duck Pond, the Exceptional teachers will have a Pencil Pull, a Lollipop Pull and a Ghost Toss. 
 

Teachers will make signs for their booths and parents may sign up to help with their teacher's booths either with their homeroom teacher or on the sign-up sheets which will be posted in front of the cafeteria prior to our next general PTO Meeting being held on Tuesday, October 6. 
 

This year each booth will have a bucket that tickets will be placed in so that we can track how successful the booth is.  Tickets collected in each bucket will be counted at the end of night and then we can decide whether or not each booth was successful. 
 

There will be a Silent Auction and some of the prizes donated so far this year include a weekend at the Comfort Inn, a Recliner from Furniture Fair, a Vera Bradley handbag, a Fish Fillet Kit and Jewelry from DP Jewelers. 
 

Each grade level also has the opportunity to make a theme basket to be auctioned off during the Festival.  There will be a minimum starting bid for each basket which will be determined by the teachers. 
 

9.  REQUEST FOR PTO FUNDS  -  Jeanie Holder received an email from our principal, Vicki Fritz, who was unable to attend the Board Meeting.  She requested in her email that monies collected this year through our fundraising efforts be used to purchase new rubber playground mulch for the Primary Playground.  The estimate given to PTO is $9,000.  A request for a new climber for the playground was also requested and an estimate of $1,300 was given.  The current wood chips used for the playgrounds has to be replaced/replinshed every 2 - 3 years and the cost is between $3,500 - $4,000.  Rubber mulch lasts much longer than wood chips, does not hold moisture and does not attract insects as the wood chips do.   The Board would like to see three estimates from companies for the new rubber mulch so that we are not over charged. 
 

A Request Form is available so that all requests from teachers, staff or administration can  be put in writing so that we may best determine how to allocate our PTO funds.  So far the PTO has agreed to pay for the Phone Tree, $125 for each teacher at the beginning of the year and an additional $100 for each teacher in December, the Teacher's  Appreciation Luncheon and $1 per child to be given to the Guidance Teacher. 
 

The meeting adjorned at 8:10pm.

BEAUFORT ELEMENTARY SCHOOL

PTO MEETING 
 

Minutes 
 
 

DATE: Thursday, September 3, 2009

TIME:  6:30 pm

PLACE: Cafeteria 
 
 

The meeting began at 6:45pm.  There were 43 parents, teachers, staff and board members present. 
 

1.  WELCOME -  Christina Golden, co-president, welcomed everyone to the meeting and introduced the 2009-2010 PTO Board Members.  They are as follows:  Christina Golden and Christie Fulcher, Co-Presidents; Allison Bernauer, Vice-President; Jeanie Holder, Treasurer; Carol Dixon, Secretary. 
 

2.  TREASURER REPORT -  Jeanie Holder gave the Treasurer Report.  The balance in the PTO account at the beginning of the school year was $7,754.  Each teacher has been given $125 from the PTO account leaving a balance of $2,200 currently in the account.  
 

3.  DISCOUNT CARDS -  Presale forms for the Discount Cards have been sent home with each student.  The cost for one card is $10 or you may purchase two cards for $15.  Cards will be printed and available in October.  The presale forms are due back by Monday, September 14.  Two supporters, Applebee's and Ruby Tuesday's, have not returned their agreements and may not be on the card this year.  If anyone has any suggestions of business supporters, please submit to the PTO. 
 

4.  YEARBOOK -  Allison Bernauer, Chairman of the yearbook committee, requested that pictures be submitted to her by email at abernauer@ec.rr.com or brought to the office to be included in the 2009-2010 yearbook.  Please write the name(s) of the students in the picture and teacher's name on the back of the photo or include in your email.  Also, parents of 5th graders are asked to submit a baby picture of their child to be included in the yearbook. 
 

5.  BOX TOPS FOR EDUCATION  -  Carol Dixon, Coordinator for the Box Tops for Education fundraiser, has been sorting through the collection of box tops and labels for education that were collected over the past 2 years.  Many of the box tops have expired, but we have many that can be submitted for reimbursement.  There are two separate programs; one is Box Tops for Education the other is Labels for Education.  We will continue to collect for both programs.  Katina Buck volunteered to assist in collecting and counting box tops and labels.  A goal of $1,000 has been set for 2009-2010 school year and our principal, Vicki Fritz, requested that monies collected through these programs be used to purchase new playground mulch.  Deadline for submitting box tops this year is Oct. 31 and a check will be issued in December.  The second deadline for submitting box tops is February 28 and a second check will be issued in April.   Parents can collect box tops and labels for education to send in with their child and teachers can collect and put in the PTO box in the office.  There are additional ways to earn money for the school by visiting the website:  www.boxtops4education.com.  
 

6.  BELIEVE FUNDRAISER -  Sandy Giacobbi announced that the catalogs for the Believe Fundraiser will be sent out Oct. 15 and will be due back by Oct. 31.  She noted the importance of the order forms being completed properly, using full names and making sure the amounts match each order.  Also, it is important that parents and guardians accompany their children when they are in the community raising money for their school. 
 

7.  RIF  -  Christina Golden said the first books will go out in October of this year.  She requests that teachers make suggestions as to which books would be appropriate for their students.  You can email Christina at:  chadsbay@yahoo.com. 
 

8.  FALL FESTIVAL  -  Vicki Fritz, our principal, announced that we will be unable to have the fall king and queen fundraiser this year as was suggested at our last meeting.  Fundraisers were discussed at the County Administrators meeting with principals from all schools attending and it was decided that no fundraiser would be allowed if it interferes with classroom instruction or could create pressure on families during these difficult economic times.  She suggested that rather than promoting an individual, we promote a class or a grade through fundraising. 
 

This year's Fall Festival will be held on Friday, October 16 from 5:00 pm to 8:00 pm. 
 

Heidi Merkley offered a suggestion that each class can collect up to 20 Sunny Delight upc codes from qualifying products to earn 20 books for their class.  This is a one-time offer so each class can only submit one time.  This program ends on November 14, 2009 or while supplies last. 
 

There will be  two different hay rides during the Festival this year; one is the regular hay ride for younger children and the other is being sponsered by the ECHS Drama Dept. a "haunted hay ride".     
 

Sandy Giacobbi suggested that classes compete by making theme baskets.  This was done several years ago and raised around $2,500.  Some of the themes in the past were a car wash theme, movie night and steak night.  Students in each class would bring or make items for their class basket and the baskets can be offered during a live auction at the Festival. 
 

Lisa Kittrell requested that any businesses willing to make donations for the silent auction contact her. 
 

Anyone with ideas for booths or activities for the Festival can contact their child's teacher or a member of the PTO. 
 

9.  TEACHER REQUEST  -  Any requests from teachers or administration for PTO funds should be put in writing and placed in the PTO box in the office. 
 

10.  OTHER BUSINESS  -  A suggestion was made that the PTO sponsor a Spirit Week and have it the week leading up to the Fall Festival.  Each class could have a "pajama day" and ask the students to wear their pajamas and bring in $1, if they are able to,  to raise money.  Another day could be designated as "hat day". 
 

Lisa Kittrell is still working on a design for the BES t-shirts. 
 

11.  SCHEDULE PTO MEETING  -  The next general meeting for the PTO will be held on Tuesday, Oct. 6 at 6 pm in the cafeteria.

The next PTO Board meeting will be held on Tuesday, September 15 at 6 pm. 
 

The meeting adjourned at 7:15 pm. 

Beaufort Elementary School

PTO Fall Festival Meeting 
 

Minutes 
 

DATE:  Thursday, July 30, 2009

TIME:  6:30PM

PLACE: BES Cafeteria 
 

Co-Presidents Christina Golden and Christy Fulcher began the meeting at 6:35pm.  There were 30 parents, teachers, staff, administration and board members present at the meeting. 
 

Mrs. Vicki Fritz, our Principal, welcomed everyone to the meeting and introduced Dee Dee Phillips, our new Assistant Principal, and Terese Ewing, our new quidance counselor.  Mrs. Fritz indicated how pleased she, the teachers, staff and administration are to have a strong and proactive PTO this year. 
 

Christina Golden introduced the 2009 - 2010 PTO Board Members.  They are as follows:  Christina Golden and Christie Fulcher, Co-Presidents; Allison Bernauer, Vice-President; Jeanie Holder, Treasurer and Carol Dixon, Secretary. 
 

FUNDRAISERS

1.  Discount Cards - Ava Bryant, Bonita Banks, Alicia Nelson and the other committee members already have 20 confirmed businesses signed on for the Discount Cards.  There is room for 2 more businesses on the card.  Pre-sales for discount cards will begin in September.  Cards may be purchased this year at a cost of $10 for one card or $15 for two cards.  Jeanie Holder, Treasurer, indicated that last year the cards brought in around $1,200, but the previous year we cleard $4,000.  We have started working on the cards earlier this year so that we can have another successful year.  Coastal Press will be printing our cards. 
 

2.  Fall Festival - Several dates were suggested for the Fall Festival this year.  A vote was taken with the majority vote selecting Friday, October 16.  The Festival will begin at 5:00pm and end at 8:00pm.  The Festival Committee has already obtained 37 sponsers/donors.  Jeanie Holder, Treasurer, noted that in the past the cost of the Fall Festival has been around $1,700 and we have grossed around $4,800.  Donations thus far this year total approximately $1,500 so we are in excellent position to exceed last year's proceeds.  The Board and Mrs. Fritz will decide how the funds will be allocated. 
 

Christy Fulcher presented a new fundraising idea for the Festival; the selection of a Fall Festival King and Queen to be picked from the student body, pre-K through 5th grade.  Each classroom will select one boy and one girl as a representative.  The selection will be based on marks for merit during the previous month.  Teachers will send a form home to parents on the requirements to become selected in the classroom.  Voting will take place in the classroom on September 17, then beginning September 21, each representative selected will receive points for collecting monetary donations.  Each .01 collected represents 1 vote.  The top 5 boy and top 5 girl fundraisers will be determined by Wednesday, October 14, two days before the Festival.  These top 10 students will make up the Fall Festival King and Queen Court and will each receive a sash to wear.  There will be a booth at the Festival and donations can be made until the final count is taken and the King and Queen are announced.  The King and Queen will be presented a plaque and the opportunity to represent BES in the Beaufort Christmas Parade. 
 

Leaders were selected for the following areas associated with the Festival:  Heidi Merkley, Food; Allison Bernauer, Advertising; Frieda Golden and Amy Barnes, Booth Lists; Lisa Kittrell, Silent Auction and Ann Nyberg, Bake Sale. 
 

This year we plan to utilize not only the cafeteria, gym, lobby and outside areas; but also, the hallways for the Festival.  Several other ideas were presented for the Festival include: a disco booth/dance area in the 3rd-5th grade hallway, a haunted hay ride put on by the ECHS Drama Dept., tattoos to replace face painting, create your own t-shirt booth and the addition of books to the pumpkin and plant walk.  The office staff has offered to provide clam chowder.  Ashley Hardison, secretary at Beaufort Middle, will be contacted to see if we can borrow a cotton candy machine from their school.  A suggestion was also made by Christy Fulcher that each booth collect their tickets in a bucket and count them at the end of the night to determine which booths are most successful.

 
3.  TEACHER WELCOME BACK BREAKFAST - The welcome back breakfast for teachers sponsered by the PTO will be held on Tuesday, August 18.  Set up will need to be completed by 8:00am.  Mrs. Fritz announced a surprise theme which will include the need for at least two volunteers to make pancakes. 
 

4.  TREASURER REPORT - Jeanie Holder gave the treasurer report.  The current balance in the PTO account is $7,754.  Each teacher will be given $125 at the beginning of the school year which will  leave $2,250 in the account.  After the fall fundraisers an additional $100 will be given to each teacher.  The "Believe" fundraiser, headed up by Sandy Giacobbi, last year brought in around $8,500 and we are planning on another successful year. 
 

5.  OTHER BUSINESS - The PTO is considering having 2 Bingo nights to raise additional funds for the school. 
 

Mrs. Fritz mentioned that Target offers a Take Charge of Education program for Target Visa card purchases.  Lowes Food and Food Lion offer similar opportunities for our school. 
 

The Box Tops in Education program is ongoing at our school and Carol Dixon offered to sort through our collection box for expiration dates. 
 

Milton Adams suggested we sign up with Chic Filet for their "Spirit Night" program.  BES can designate a week night at Chic Filet and 10% of all proceeds will go to our school.   
 

Paige Mewborn announced that Carteret Vision Center will be hosting for teachers on August 13, 20 and 27 a wine and cheese night and offering 50% off glasses.  August 13 is the date selected for schools located in the eastern part of the County, but if teachers are unable to attend on that date they may be able to come on one of the other  two nights. 
 

Orientation will be held on August 20 from 6:00-7:00pm.  The PTO will have a table set up for membership, the cost of membership is $5.00. 
 

The next general meeting of the PTO will be held on Thursday, September 3 at 6:30pm.  Parents will be able to join PTO and sign up for committes at the meeting.  Lisa Kittrell will offer volunteer orientation training and information on Title 1 will be available.  Parents who have already taken the volunteer orientation will not be required to take it again.  Volunteer orientation is required for parents working directly with students unsupervised by a teacher.  Parents will also be required to complete and return a background check form which will be sent home at the beginning of school.  This form is required to be completed each year. 
 

The meeting adjourned at 7:50pm. 

Beaufort Elementary School

PTO Board Meeting

Minutes

Date:  May 27, 2009

Time:  6:00PM

Place:  BES Library

Attending:

Valerie Peterson, President                  Ms. Vicki Fritz, Principal

Jeanie Holder, Treasurer                     Ms. Catherine Warren, Vice Principal

Christie Fulcher, Secretary                  Allison Bernaurer

Christina Golden, RIF                        Carol Dixon

Alicia Nelson, Santa’s Workshop        Bonita Banks

1)     The meeting began at 6:05pm.

2)     This meeting was called to elect the new Board members for the upcoming school year.

The new Board is as follows:

President --  Christina Golden/Christie Fulcher

Vice President --  Allison Bernaurer

Treasurer – Jeanie Holder

Secretary --  Carol Dixon

3)     Lisa Kittrell will remain in charge of T-Shirt Sales.

4)     Alicia Nelson and Shirley Waldrop will remain in charge of Santa’s Workshop.  (One more parent will be needed this year to shadow them, since this will be Alicia’s last year at BES.)

5)     Sharon Yeomans will remain in charge of Hospitality.

6)     Allison Bernaurer has volunteered to head up the Yearbook next year along with help from Mr. Milton in the office.  A suggestion was made that disposable cameras be given to the teachers to help with picture taking on field trips and special events.  Mr. Milton will also help with picture taking. 

7)     Christina Golden and Christie Fulcher will form a committee for Fall Festival and will start planning for this event this summer.

8)     Sandy Giacobbi will remain in charge of the “Believe” fundraiser.

9)     Christina Golden will stay in charge of RIF.

10)  Ava Bryant will be asked to help Bonita Banks with the Discount Cards.

11)   Teacher Liasons will be Amy Barnes and Frieda Golden.

It was suggested by Ms. Vicki Fritz that a general meeting be called at the first of the next school year.  This date has been tentatively set for Thursday, September 3^rd.  Lisa Kittrell will also be asked to teach volunteer training that evening for parents who have not taken this class.  It was also suggested that a “special” prize be awarded to the children whose parents attended this meeting.  The class with the most parents at this meeting will win an Ice Cream Party donated by Ms. Tina Banks and Ms. Bonita Banks.

A goal was set that at least four general PTO meetings and four Board meetings will be called next year.

A Board meeting will be called before the start of the upcoming year to discuss the Teacher’s Welcome Back Breakfast and Discount Cards.

Discount Cards are a huge concern for next year.  Many suggestions have been made.  New options are needed for the card.  Ms. Bonita has volunteered to help out with this event, but will need help.  Ava Bryant will be asked to help.  A presale order will go out in August.  We will need to have all the donations finalized before school starts.

Ms. Fritz and Ms. Warren suggested that we use the Alert system, TV News, and BES website to advertise all events and fundraisers.  The website will also be updated to reflect the new Board members for the upcoming school year.

The PTO Board will also schedule the Teacher lunches next year and will do this by grade.

A letter will also be sent out reminding parents to sign up for the Food Lion MVP card for donations to our school.  Food Lion sends a quarterly check to the PTO.

This meeting was adjourned at 7:30pm.