DINNER BY SMITHFIELDS
BCMS Athletic Boosters Club Information
FAQs
Raise needed
funds for the school’s sports teams;
Enhance the
sports experience for all BCMS student-athletes;
Augment existing
financial support for BCMS sports teams;
Enable as many
BCMS students as possible to participate in athletics, to further their mental,
social, and physical development; and
Ensure that every
BCMS student-athlete will have the opportunity to participate in school
athletic activities.
Respect: We treat everyone with acceptance, valuing individual and cultural difference, and showing care and concern for others.
Integrity: We hold ourselves accountable to the highest standards for honesty, truthfulness and public service.
Cooperation: We join with others across the state to advance the interest of the booster club through activities that provide positive learning experiences to students.
Social Responsibility: We believe in being good neighbors and good citizens and encourage all employees, booster clubs, students and suppliers to join the BCMS Athletic Boosters in supporting our student-athletes.
Ethics: BCMS Athletic Boosters Club is founded on integrity. Consistent with our “Dedication to Excellence”, our work will be good and our conduct beyond approach.
Pete Cochran,
President
steemer@ec.rr.com
Dave Holland, BCMS Athletics Director
dholland@bcms.carteret.k12.nc.us
252.247.3135
Bulldog Athletic Sponsor Board
Concessions sales
Membership Drive
President: Pete Cochran
E-mail
Address:
steemer@ec.rr.com
Vice-President: Deborah DeRose
Member at Large: Kelly Rogers
Steve Zimarino
Jimmy Farrington
Kristy Farrington
Becky Allen
Jimmy Allen
Kim Hebert
Tim Long
Mrs. Tomon, Principal, BCMS
Mr. Austin, Assistant Principal, BCMS
Mr. Holland, Athletic Director, BCMS
What is
the
As our mission statement expresses, the BCMS Booster Club is a volunteer-based
organization, supported by the school administration, which provides
fundraising opportunities to the BCMS athletic programs. The Booster Club will
offer organized fundraisers throughout the year, which means there will
always be an opportunity to offset costs that may prevent student athletes from
being able to participate in sports. The
BCMS is a non-profit 501(c)(3) organization.
How do I become a
member, and what are my responsibilities?
Parents may elect to become members, typically when their child is selected to
a competition team. Of course any and all adults are welcome to join. All
parents are encouraged to join, attend meetings and suggest ideas for
fundraisers, as well as to volunteer to run a fundraiser or serve on a
committee. Each team will have a team representative, fundraising coordinator
and team parents. These parents will be selected at the first Club meeting.
Are there costs
involved with becoming a member of the BCMS Booster Club?
There is an annual membership fee of $25 per individual, $45 per couple, or $50
per family. You must pay the required dues in order to participate in any Club
voting. If you choose not to vote, and
later decide that you would like to participate, you must pay the dues at that
time.
What does this
membership fee cover?
This membership fee covers expenses such as BCMS athletic program expenses
(i.e., uniforms and equipment), concession goods, athletic banquets, and
operating costs the Club incurs such as printing, copy paper, Xeroxing, and
supplies. Members also gets free admission
to all the BCMS home sporting events, excluding tournaments.
How often does the
Club meet?
The BCMS Boosters will hold monthly meetings from August 2003 through May 2004.
Meetings will take place in the afternoon and will be held at the BCMS gym.
What does the BCMS
Booster Club offer?
The Club will offer fundraisers that sells, raffles, or social functions such
as dances. These fundraisers will be offered to all competition squads. The
Club will also sponsor fundraisers offering a service, such as concessions, a dance or pizza
dinner. Donations are also TAX DEDUCTIBLE since the Club is a non-profit
organizations.
Where do the proceeds
go?
Monies earned by fundraising will be credited to an account set up in the BCMS
Booster Club’s name. The Club will manage this account. This money can be
withdrawn and applied towards BCMS athletic program costs by the Athletic
Director or Coach filling out a purchase order. These costs include: Uniforms, athletic equipment,
athletic field improvements and any other reasonable expenses paid to promote BCMS athletic program related
items.
New this year.
● The BCMS Booster Club needs volunteers. The Club is looking for
one-to-two parents from each athletic program to sit in on the BCMS Booster
Club meetings as team representatives. These parents must make every effort to
attend the meetings, as they will be the link to their program. These parents
may be in addition to the fundraising coordinator and team parents.
● We always encourage that the fundraising coordinator and team parents from each team
make every effort to attend the meetings as well.
● Electronic Newsletter - The BCMS Booster
Club will publish a E- Newsletter. The purpose of this newsletter is to
keep everyone informed of important dates, deadlines and upcoming events as
well as Club activities.
● Meeting Minutes, Treasurer's Report, and other updates will be posted on the website, in the new Boosters
newsletter and at the gym for anyone who misses a meeting.
Why fundraise?
Scholastic sports expenses can be heavy during the first 4 months of the
season. Summer and early-fall fundraising proceeds can be used towards items such
as uniforms and accessories, equipment, and other uses or items related to the
sports program. More significantly, however, is that the county or state
does not fund middle school athletic programs, therefore, the role of
the BCMS Athletic Boosters is to provide funding the outside of the athletic
program's operating budget in order to maintain BCMS's athletics "tradition
of excellence."
Staying informed.
Meeting dates, upcoming fundraiser information and other important information
will be put posted at the gym and printed in the newsletter. This information
will also be available on the BCMS website.
That's it.
We encourage all parents and adults to get involved. Bring your ideas, comments
and suggestions. And as always, the kids are our priority. To get involved,
please contact one of the Athletic Boosters Officers.
The BCMS Bulldogs Athletic Boosters need the support of every adult who wants to see the tradition of excellence in athletics continue at BCMS. The role of the Boosters is to provide support to the Athletic Department and coaches in obtaining items which are not provided for in their operating budgets. We are able to do this through fundraisers throughout the year. In the past years we have sold concessions, BCMS sportswear, dances, raffles, and held award banquets for our athletes.
BE A BULLDOG BOOSTER!
MEMBERSHIPS:
INDIVIDUAL: $25 COUPLE: $45 FAMILY: $50
Please make your checks payable to:
BCMS Athletic Boosters
Parent
Name:
Phone:
E-mail:
Mail Address:
City Zip
Student Year ( 6 / 7 / 8) Sport(s)________________________
The student athletes need your help
to continue and improve their program.
Please join us this year.
I can help in the following ways: Please circle your choice(s)
Concession Worker Membership Committee Fundraising Committee
Sports Representative Athletic Awards Socials Booster School Dances
________ I am glad to support the Boosters although I am unable to help at
this time.
Booster Club Treasurer's Report
| Beginning Balance February 21, 2008 | $3656.68 | ||||||
| Receipts | |||||||
| Concessions | 1718.47 | ||||||
| Sweatshirt sales | 160.00 | ||||||
| Sponsor sign | 200.00 | ||||||
| Total Receipts | $5735.15 | ||||||
| Expenses | |||||||
| Concessions | 1299.86 | ||||||
| Sign materials | 787.39 | ||||||
| American Signpro for banner | 378.35 | ||||||
| Total Expenses | $2,465.60 | ||||||
| Ending Balance | February 21, 2008 | $3,269.55 | |||||
Attendance:
Pete Cochran, Deborah DeRose, Kelly Rogers, Kathy Smith, Ginny Butta,
Woody Wright, David Holland, Cris Russell, Mrs. Toman, Steve Zimarino, Mr. White
Field Day:
The Booster Club will be sponsoring a Field Day on May 9th
Belk Charity
Days Fundraiser May 3rd:
Deborah DeRose reported the details of this event.
Belk provides the school with discount coupons of 20-50% off their
purchases for this “one day event”.
BCMS will receive $5.00 for each ticket sold.
This “one day event” is on May 3rd
Sports
Banquet My 29th:
Award options for the approximately 150 athletes were discussed & it was
decided that each athlete will be presented with a framed certificate.
The certificate will have the student’s name & each sport that they
participated in this school year.
Organizing decoration & set up was also discussed.
Nominees for
2008-09 Board:
Positions to be filled for next year’s board include president, vice
president, treasurer, secretary, concession manager, & members at large.
The election will be held at the next meeting
President -
Tim Long
V. President
– open
Treasurer –
Mr. White
Secretary –
Ginny Butta
Concession
Manager – open
April Finance
Report
|
Beginning Balance |
|
$3,194.48 |
|
Receipts: |
|
|
|
|
Concessions |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
$1,162.21 |
|
|
|
|
|
|
|
|
February 21, 2008 Booster Club Meeting Minutes
Attendance:
Pete Cochran, Deborah DeRose, Kelly Rogers, Kathy Smith, Ginny Butta, Woody Wright, Denise McNamara, Tim Long
- Introduction of Denis McNamara to the meeting. President recaps for Denise the Booster Clubs accomplishments this year thus far.
Accomplishments noted:
- Cheerleading mats purchased, Sponsor board built, clothing designed and sold, building purchased for concessions, baseball field seeded
-President suggests the Booster web page be used as a tool to keep up with what the club is doing. It is noted that Denise didn't know about the sight. The club will work on promoting its' webpage next year.
-Recap of treasurer's report. Balance to date is $3269.55. It is noted there is about $1000 worth of clothing left to sell. See the report posted above.
- Financial Report approved
- Goodbye Dance to be sponsored by the Booster Club. The date and theme are discussed. No date confirmed. Members will bring theme ideas to the next meeting for review. It is agreed that student turn out has been low at the last few dances and we must make the Goodbye Dance successful.
- Ricky and Nancy Taylor moved the new concession building from Croatan High School to Broad Creek's campus. The new building is now on the football/soccer field and the old building is on the baseball field. The new concession stand will be anchored to meet Hurricane specifications. The group will tour the new building after the meeting. After the tour it is noted that there are some small holes in the roof. Pete will check them to see if they are plugged and have them caulked if they are not.
- The Board is asked to recruit new members and nominees for the Board next year. Positions to fill are President, Vice President, Treasurer, Concession manager and Members at large. The President's position will be for two years. The first year will be active and the second year will be "silent" along side the new President. The Past President will reman involved the year after he/she leaves.
- The following people have volunteered to be nominees for these positions:
President - Tim Long, Treasurer - Kelly Rogers, Secretary - Ginny Butta, Concession - Steve Zimarino
- Other nominees will be included in the May 22, 2008 meeting for the election. Election of new officers will not be at the Banquet as noted in the last minutes. Elections will be at the May 22, 2008 Booster monthly meeting. All members are encouraged to be a part of the process. It is noted that parents of rising sixth graders can be approached for membership and members at large when applications are sent in.
- Recap - Spring Athletic Awards Banquet will be Thursday, May 29th at 6 pm. Smithfields in Havelock will deliver the food and paper products. Price will be $8.00 per person $5.50 for 10 and under. Tickets will be pre-sold with a cut off date. Flyers will be sent out on May 1st and a phone alert will go out as well. Awards will be given out before dinner. Past ideas for awards were letters BCMS and pins for the sport. Steve said letters are $3 to $4 each. Shirts were suggested and pins without the year on them. This way we can order more of them and reuse them. We will try to get a discount for at least 100 balloons from the Party Place. Steve may be able to get a BCMS Bulldog balloon. Kelly will ask Stephanie to donate the use of an air tank.
- New discussion on Banquet - regarding the raffle and how to get the tickets out before the banquet. After many suggestions it is decided that a prepayment form for tickets to the dinner will include a price for dinner and the raffle; 2 dinners and 2 raffle chances for $20 or 1 dinner and 1 raffle $10.
- Election of new officers will not be at the Banquet as noted in the last minutes
- Kelly Rogers is take on the task of finding a reasonable Bulldog head for the mascot costume.
-
- Next meeting Thursday March 20th at 3:30 .
Meeting adjourned
|
Meeting Called to Order |
|
|
|
Treasurer’s Report |
Discussion of Budget
|
|
|
President’s Report |
|
|
|
OLD BUSINESS
|
|
|
|
NEW BUSINESS §
Spring Banquet §
Spring Athletics Requests §
End of Year Coach’s
Wish-list |
|
|
|
Members Comments |
Participants are invited to share specific
interests or ask questions |
|
|
Coaches & Administration Comments |
School Officers, Coaches are invited to share
specific interests or ask questions and provide sports
updates. |
|
|
Announcements |
Basketball Raffles |
|
|
Adjourn |
End of meeting |
|
End of Year Wish
List-BCMS Athletic Department (Discussion only until April Meeting)
|
|
||
| Back to top |
Revised August 2007
· The name of the organization shall be The Broad Creek Middle School Athletic Booster Club. At all times it shall and will be operated and conducted as a nonprofit association. The location of the “athletic booster club” and it’s financial records is the following address:
o Broad Creek Middle School
2382 Hwy. 24
Newport, NC 28570
· The purpose of the organization shall and will be to assist the athletic department and the school in the purchase of and refurbishing of athletic uniforms, athletic equipment & supplies, and assistance in maintaining the facilities. This assistance will be under the direction of the principal, assistant principal, athletic director and coaching staff.
· Members of the “athletic booster club” shall and will purchase memberships (including officers). Membership is available in three forms: Individual Pass-$25.00, Couple Pass-$45.00, Family Pass-$50.00. This pass allows the member/s free admittance to all of Broad Creek Middle Schools home (except playoff or tournament games/matches) athletic contests. Members receive a “membership card.” Each member shall be and is entitled to one (1) vote. Faculty/staff members of Broad Creek Middle School cannot vote.
· Members of the “athletic booster club” shall be admitted, retained, suspended and expelled in accordance with such rules and regulations as the officers (Board of Directors) may, from time to time, adopt. Expulsion from membership requires a majority vote of the members and said expelled member/s will be refunded his/her membership dues on a pro-rated basis. In the event of a tie, the five (5) officers will break the tie. Absentee or proxy voting of the officers is allowed for expulsion of a member as long as it is placed in writing.
· The “athletic booster club” shall and will seek to include members that represent all sports (including cheerleading) and at all times be inclusive.
· The officers of the “athletic booster club” shall be a president, vice-president, secretary, treasurer & member at large. They shall be elected annually. These officers shall be known as “The Board of Directors”.
· The president shall be the “Chief Executive Officer” and shall preside at all meetings. He/she shall sign all contracts and obligations, enforce the constitution and its by-laws, and shall perform all other duties that may be prescribed from time to time. He/she shall be an ex-officio member of all committees.
· In the absence of the president, the vice-president shall exercise any power or duty of the president.
· The secretary shall give written notice of all meetings of the members and of the directors, shall take minutes of such meetings and shall keep correspondence. He/she shall perform all duties incident to the office of secretary.
· The treasurer shall collect all monies due to the organization, shall have the care and custody of the funds of the organization, shall make deposits for the organization, and shall pay all bills/obligations for the organization. He/she shall keep proper books of accounts; showing in writing the disposition of all funds that may pass through his/her hands. He/she shall report at each regular & called meeting of the organization the financial condition of the organization. The treasurer shall perform all duties incident to the office of treasurer. At the end of the present athletic year, the treasurer shall return all statements, cash boxes, checking information, checkbook, etc., to the school secretary for keeping over the summer in the school’s vault.
· The member at large shall be a member elected from the membership. He/she shall be a liaison to the members, administration of the school, athletic director and coaching staff. He/she shall perform all duties, from time to time, that may be required of him/her incident to the office of member at large.
· The officers (Board of Directors) shall and will be responsible for ordering all athletic uniforms, athletic equipment, athletic supplies, and other items, from time to time, that are requested and/or needed by the athletic department, that have been voted upon favorably by the membership (non P.E. items). The officers will maintain proper accounts with vendors that supply the athletic department. The officers will run and operate concessions and call on members and other volunteers to assist. The officers will contact the media for notifying the public of its meetings and other “athletic booster club” events. The “athletic booster club” is responsible for making the arrangements for the academic-athletic ceremonies, including paying for the expenses incurred in doing so (trophies, plaques, certificates, medallions, pins, meal, etc.).
· The annual meetings shall be held as soon as possible at the start of the new school year. Monthly meetings (if needed) will be held thereafter in the school’s gym/health classroom. The previous officers shall and will be in attendance at the first meeting to turn over their duties.
· At each meeting the following protocol will be observed: Roll call, reading of the minutes, report of the treasurer, president’s report, old business, new business, adjournment.
· At any meeting of the members held in accordance with the foregoing provisions and constitution, a majority vote of the members attending such meeting shall constitute a quorum (majority decision). Absentee or proxy voting is prohibited. In the event of a tie, the five (5) officers (Board of Directors) will vote again. A majority decision (3-2) will constitute a quorum. In the event of a tie again, the president (or highest ranking officer present) shall break the tie.
· Any officer to the “athletic booster club” may call a meeting of the members to order and may act as chairman of such meeting in the absence of the hierarchical order. Precedence is given as follows: president, vice-president, secretary, treasurer and member at large.
Article 5
· This constitution (by members) may be added to, altered or amended at any meeting by a vote of not less than two-thirds (2/3) of the members present (absentee or proxy voting not allowed) AND upon approval by the school’s principal. Two (2) weeks notice shall and will (by mail or other appropriate means) be given (in writing) to all members regarding the changes, including the school’s principal.
· In the event there is a vacancy as to any office of the “Board of Directors”, then the remaining membership shall and will elect from their numbers a replacement to serve in such office at the next scheduled or called meeting.
· No person or persons shall hold any office of the “athletic booster club” unless he/she has a paid membership and is in good standing with the community and school.
· It shall be the top priority of all officers and members to abide by this constitution and its by-laws, all other statements of purpose or intent, as may be promulgated by the officers, members, principal, assistant principal, athletic director, and coaching staff.
· All decisions and/or actions taken by the “athletic booster club” shall and will be final pursuant to the approval of the school’s principal. Any decision/s the school’s principal feels is detrimental to the well being of the school’s athletic program and/or its student/athletes will be revisited in a meeting with the officers, the principal, the assistant principal and the athletic director before a final decision is rendered.