Raise needed
funds for the school’s sports teams;
Enhance the
sport experience for all BCMS student-athletes;
Augment existing
financial support for BCMS sports teams;
Enable as many
BCMS students as possible to participate in athletics, to further their mental,
social, and physical development; and
Ensure that every
BCMS student-athlete will have the opportunity to participate in school
athletic activities.
Respect: We treat everyone with acceptance, valuing individual and cultural difference, and showing care and concern for others.
Integrity: We hold ourselves accountable to the highest standards for honesty, truthfulness and public service.
Cooperation: We join with others across the state to advance the interest of the booster club through activities that provide positive learning experiences to students.
Social Responsibility: We believe in being good neighbors and good citizens and encourage all employees, booster clubs, students and suppliers to join the BCMS Athletic Boosters in supporting our student-athletes.
Ethics: BCMS Athletic Boosters Club is founded on integrity. Consistent with our “Dedication to Excellence”, our work will be good and our conduct beyond approach.
Tim Long, President
eitim521@hotmail.com
Officer
Franklin Rice, BCMS Athletics Director
252.247.3135
Bulldog Athletic Sponsor Board
Concessions sales
Membership Drive
President: Tim Long
E-mail Address: eitim521@hotmail.com
tim@carteretheatingandcooling.com
Vice-President: Woody Wright
Concessions Coordinator: Open
Member at Large: Cris Russell
Mrs. Tomon, Principal, BCMS
Mrs. Tootle, Assistant Principal, BCMS
Officer Rice, Athletic Director, BCMS
What is
the
As our mission statement expresses, the BCMS Booster Club is a volunteer-based
organization, supported by the school administration, which provides
fundraising opportunities to the BCMS athletic programs. The Booster Club will
offer organized fundraisers throughout the year, which means there will
always be an opportunity to offset costs that may prevent student athletes from
being able to participate in sports.
How do I become a
member, and what are my responsibilities?
Parents may elect to become members, typically when their child is selected to
a competition team. Of course any and all adults are welcome to join. All
parents are encouraged to join, attend meetings and suggest ideas for
fundraisers, as well as to volunteer to run a fundraiser or serve on a
committee. Each team will have a team representative, fundraising coordinator
and team parents. These parents will be selected at the first Club meeting.
Are there costs
involved with becoming a member of the BCMS Booster Club?
There is an annual membership fee of $25 per individual, $45 per couple, or $50
per family. You must pay the required dues in order to participate in any Club
voting. If you choose not to vote, and
later decide that you would like to participate, you must pay the dues at that
time.
What does this
membership fee cover?
This membership fee covers expenses such as BCMS athletic program expenses
(i.e., uniforms and equipment), concession goods, athletic banquets, and
operating costs the Club incurs such as printing, copy paper, Xeroxing, and
supplies. Members also gets free admission
to all the BCMS home sporting events, excluding tournaments.
How often does the
Club meet?
The BCMS Boosters will hold monthly meetings from August 2009 through May 2010.
Meetings will take place in the afternoon and will be held in the multipurpose
room next to the BCMS gym. Meeting times will be on the ticker tape at the top
of this webpage.
What does the BCMS
Booster Club offer?
The Club will offer fundraisers such as sells, raffles, or social functions such
as dances. These fundraisers will be offered to all competition squads. The
Club will also sponsor fundraisers offering a service, such as concessions, a dance or pizza
dinner.
Where do the proceeds
go?
Monies earned by fundraising will be credited to an account set up in the BCMS
Booster Club’s name. The Club will manage this account. This money can be
withdrawn and applied towards BCMS athletic program costs by the Athletic
Director or Coach filling out a purchase order. These costs include: Uniforms, athletic equipment,
athletic field improvements and any other reasonable expenses paid to promote BCMS athletic program related
items.
New this year.
● The BCMS Booster Club needs volunteers. The Club is looking for
one-to-two parents from each athletic program to sit in on the BCMS Booster
Club meetings as team representatives. These parents must make every effort to
attend the meetings, as they will be the link to their program. These parents
may be in addition to the fundraising coordinator and team parents.
● We always encourage that the fundraising coordinator and team parents from each team
make every effort to attend the meetings as well.
● Meeting Minutes, Treasurer's Report, and other updates will be posted on the
website.
Why fundraise?
Scholastic sports expenses can be heavy during the first 4 months of the
season. Summer and early-fall fundraising proceeds can be used towards items such
as uniforms and accessories, equipment, and other uses or items related to the
sports program. More significantly, however, is that the county or state
does not fund middle school athletic programs, therefore, the role of
the BCMS Athletic Boosters is to provide funding outside of the athletic
program's operating budget in order to maintain BCMS's athletics "tradition
of excellence."
Staying informed.
Meeting dates, upcoming fundraiser information and other important information
will be posted online.
That's it.
We encourage all parents and adults to get involved. Bring your ideas, comments
and suggestions. And as always, the kids are our priority. To get involved,
please contact one of the Athletic Booster Officers.
The BCMS Bulldogs Athletic Boosters need the support of every adult who wants to see the tradition of excellence in athletics continue at BCMS. The role of the Boosters is to provide support to the Athletic Department and coaches in obtaining items which are not provided for in their operating budgets. We are able to do this through fundraisers throughout the year. In the past years we have sold concessions, BCMS sportswear, dances, raffles, and held award banquets for our athletes.
BE A BULLDOG BOOSTER!
MEMBERSHIPS:
INDIVIDUAL: $25 COUPLE: $45 FAMILY: $50
Please make your checks payable to:
BCMS Athletic Boosters
Parent
Name:
pan>
Phone:
E-mail:
Mail Address:
City Zip
Student Year ( 6 / 7 / 8) Sport(s)________________________
The student athletes need your help
to continue and improve their program.
Please join us this year.
I can help in the following ways: Please circle your choice(s)
Concession Worker Membership Committee Fundraising Committee
Sports Representative Athletic Awards Socials Booster School Dances
________ I am glad to support the Boosters although I am unable to help at
this time.
Booster Club Minutes
September 1st, 2009
Meeting called to order: 5:30 pm
Attendance: Tim Long, Woody Wright, Angie Staebler, John White, Officer Rice, Cris Russell, Nancy Taylor
Ann Leonard, Deb Alfano, Barbara Owens, Edith Mrak, Joe Bradshaw, Glen Van Nosdall, Heidi Speciale
Introduction of the board to the attendees by President Tim Long.
Minutes from Aug 17th were accepted with one noted change- Nancy Taylor just received letter from Health Dept. regarding concessions permit today. Woody Wright motioned to accept minutes, Angie 2nd. Motion carried.
Treasurer's Report: No expenditures or deposits noted since Aug 17th report.
Old Business: Discussion on changing pricing structure of two year field sponsor signs. Rationale- don't want to short change 10-11 board's fundraising by sell two year sponsorships at bargain price and cutting out 1 year sponsor next year. Woody Wright motioned that the board will honor two year sign sponsorships at $250 until September 30th. The price will go up to $350 after that date. Cris Russell seconded, motion carried. Angie will email the booster list from last year to notify all of this change.
Football- 40 uniforms were ordered in mid August for $2600 from Sportsman's World. Boosters have not received a bill for football helmet reconditioning to date.
Cheerleading- Squad has raised $600 of their pledged $900. Selling candy bars now to continue fundraising.
Baseball- Dugouts are schedule to be constructed this year. Still working on plan approval with county. Croatan still plans on building/donating labor.
Soccer- Newport Middle School will use BCMS fields for girls home soccer games.
Memberships/Sponsorships- Roughly $3000 collected in memberships. Nancy Taylor compiled list of new booster members and KIm Fagle made deposit of funds. $1750 in verbal commitments for sponsorships. Several other ideas were discussed including bulldog flags, golf balls, and finding a spirit wear chairperson. Date for first dance will probably be September 25th.
New Business: Tim Long will secure 4 vendor bids for spirit wear order. Will be discussed in October meeting.
Fall Sports Order- Nancy motioned that the board approve $411 in fall sport expenditures. Angie seconded, motion carried. Expenses cover soccer game and practice balls, one set of nets for soccer and three volleyballs.
Meeting adjourned: 6:50 pm
Next meeting will be held Oct. 5th at 5:00 pm.
August 17th, 2009
Meeting called to order: 12:45pm
Treasurer's Report: Let record show $300 change in balance sheet from end of year due to accidental band deposit in booster account. July 0 activity. August 0 activity. Beginning balance for 09-10 year is $3495.85.
Discussion on working with First Citizen's Bank regarding extraneous fees. Tim Long motioned that Jon White will meet with banker to discuss fees, debit card availability, unlimited checking deposits, night drops, and online banking. If no resolution to problems, Jon White will change account to Wachovia. Angie Staebler seconded, motion carried.
Discussion on purchasing Quick Books for $200. Decision to stay with current system with intent that online checking will resolve accounting timing problems.
Old Business:
Cheerleading uniforms- Officer Rice will follow up with cheerleading coach, Jenny Gurly, on status of cheer uniforms
Wrestling-The coaches supplement for wrestling was discussed-tabled for review,
New Business:
Concession- Letter concerning Health Dept regulations for concession permit will be transferred to Nancy Taylor
Football Uniforms- Booster board revisited the purchase of new football uniforms for the 09-10 season. Due to current budget and the age of the Bulldogs uniforms(10years), the board decided to purchase new Russell Athletic uniforms. Jon White made the motion for purchase. It was seconded by Woody Wright, motion carried.
Sponsors-A new sponsor recognition board/system is needed in the gymnasium. Ideas discussed included a board with hard plastic sleeves allowing for sponsor signs to be printed and inserted as needed. This will allow for easy changes/replacements from year to year. Angie Staebler will speak to vendors and get design ideas and bids. The current sponsor banner with school logo will be kept and cut down removing old sponsors.
School Orientation- 6th Grade Orientation Thursday Aug 20th 4-6pm, 7th and 8th Grade Orientation Friday August 21st 1-3pm. Booster Club will answer questions and provide membership materials.
Next meeting will be Tuesday September 1st at 5:15pm.
Meeting adjourned: 2:10pm
May 5th,2009
Meeting called to order: 6:12p.m.
Attendance: Tim Long, Angie Staebler, Don Austin, Woody Wright
Treasurer's Report: Informal report shows $2894.66 in balance.$817.04 outstanding for Spring sport purchases. In addition, two concession bills($57.34 and $35.50) and Athlete's certificates($268.01) still need to be paid. This leaves roughly $1716.77.
Old Business: The newly purchased wrestling mats are in.
New Business:
Pep Rally is planned for May 27th at 1:00 pm. Parents may attend. Athletes will be recognized by individual team. Coaches will give each athlete a certificate of achievement following the rally. The concession stand will be open to serve snacks and drinks. Volunteers are needed in the gym to help setup chairs at 11:30 am.
Field Day is scheduled for May 28th from 11:30pm to 2:30 pm. Volunteers are needed for setup of games and concessions beginning at 9:00am. Admission is $3. Additional concessions will be sold- drinks, snacks, candy and pizza. A dunking booth manned by coaches will be an additional fee.
Anyone interested in running for the BCMS Booster Club board, please contact a current board member by May 25th. If no other nominations are received, the current board will stand.
Adjourned meeting: 6:40pm
March 2nd, 2009
Meeting called to order: 5:15pm
Attendance: Tim Long, Jon White, Angie Staebler, Woody Wright, Cris Russell, Lenny Butta, Mike Whitley, Carol Lee Burgess, Nancy Taylor, Jennifer Slater
Angie Staebler read Feb. minutes. Two corrections noted and changed in Feb minutes. Nancy Taylor motioned to accept with corrections. Cris seconded. Minutes approved with corrections.
Treasurer's report will be posted when available.
Old Business:
Wrestling Mats-Coach Whitley spoke with a Resilite vendor who had an offer to purchase 1 and 1/4 blue mats with school name and logo for $8392.00( including delivery). This is a significant savings over all previous quotes. After much discussion, Woody Wright motioned that the Booster Club release the $4000.00 reserved for mat purchase and buy the mats. Carol Lee Burgess seconded. Motion carried. The Carteret County Grapplers will provide the balance of funds toward mat purchase.
Baseball-Two loads of clay delivered to the ball fields. Woody Wright will donate the $130.00 needed to purchase and install the double hung gate on fence line. Woody also donated a pitching machine to the baseball program. Tim Long delivered price quotes for the baseball sponsor signs. American Sign Pro quoted $65 per sign with a five sign minimum. Cedar Point Signs quoted $75 per sign with no minimum. The plans for the boys and girls dugouts are back under review with the county planners.
New Business:
Don Austin working on new WISH LIST for next years athletics programs. Many new uniforms must be purchased.
Don Austin recommended a concession stand be run at the May 4th Track meet at Croatian. It is a 4 school meet.
Mr. Austin announced a projected 9% budget cut next year. Expect tri-school meets, no scrimmages, etc. to save money.
Field Day- May 29th slated for event. Plan for Dunking booth, Bungee run and possibly other fund raising events. Plan for more drinks and only hot dogs and pizza. The hamburgers were not big sellers.
Athletic Banquet-Lock down date with Mrs. Tomon. Perhaps the last week of schoool after EOGs. Tim Long will set the date. Concession stand will be open to sell drinks and snacks.
Concessions ideas- Hot cocoa at the baseball games. Sell popcorn at baseball and other sporting events. Looking for additional ideas to improve concessions.
Adjourned meeting: 6:20pm
Feb. 5th, 2009
Meeting called to order: 4:57pm
Attendance: Tim Long, Jon White, Woody Wright, Cris Russell, Don Austin, Nancy Taylor, Angie Staebler
Angie read Jan minutes. Woody motioned to accept as written. Cris seconded. Motion carried.
Treasurer's report read by Jon White. Angie motioned to accept as written. Woody seconded. Motion carried.
Old Business:
Baseball/Softball dugouts-Mr. Staab has plans. Construction Technology class to build with Croatan's permission. Projected cost of dugouts is $1500-2000 .Two loads of clay needed for field- Ricky Taylor looking into this. Angie motioned that a Double Swinging gate needs to be installed on the four foot tall fence around the baseball field at the price of $130.00. Cris seconded. Motion carried. Permission per Don Austin to hang signs on fence/dugouts. Discussion on cost of sponsor signs resulted in 4ft. baseball sign with block lettering indicating name of sponsor. Sponsorship fee $250 for 2 years and $500 for 5 years. Woody Wright motioned to adopt this pricing structure. Nancy Taylor seconded. Motion carried. Tim Long will get sign quotes from Cedar Point Signs and American Sign Pros.
New Business:
Winter Sports order-Order Softballs from Steve Zimarino @ Sportsman's World. Order bats from Boycock Sports. The remainder of the order will go out to the lowest bidder on a line item basis. Partial orders will be sent to each vendor.
Concessions- Nancy Taylor asked the Booster Club to purchase leftover concession inventory from Wrestling tourney. Woody made the motion to approve and Nancy seconded. Motion carried. $83.14 spent on concessions from the Carteret County Grapplers Wrestling program.
Wrestling Tournament-The CC Grapplers raised $4000.00 at their first tournament.
Booster Member List- Cris Russell has produced a master membership list.
Meeting Adjourned: 6:11pm
Jan. 5th, 2009
Attendance: Woody Wright, Jon White, Don Austin, Angie Staebler, Cris Russel
Called to order: 5:05pm
Old Business:
December Minutes were read by Angie. Woody motioned to approve as written, Jon seconded. Motion carried.
Jon read the treasurer's report which will be posted online. Angie motioned to accept report. Woody seconded. Report approved.
Spirit wear is in and orders will be delivered this week.
Update on Wrestling tournament: Carteret County Grapplers have opened an account so that sponsor money and all fees can go directly to CC Grapplers' account.
New Business: May 29th will be Field Day. May 28th will be the date for the Athletic Banquet. Dinner will be served to roughly 400-500 people including 100 athletes. Last year 08 expenses for food was $1300. Angie will get all figures from Kim for the banquet. Cost cutting methods were discussed and tabled until next meeting. Certificates presented with out frames was an agreed upon measure to save money.
Cris Russel requested that Woody prepare a detailed breakdown of money allocations to present. This could be used to compare to last years expenditures and help in budget planning for the next school year.
Jon will research different options for presenting the treasurer's report. A more itemized report would be helpful.
Angie will research a new form of signage with removable placards to display current sponsors in the BCMS gymnasium. Jon motioned to have the old sign/banner with outdated sponsors removed from the gym wall. Cris Russel seconded. Motion carried.
Cris will develop a current 08-09 membership roster.
Meeting adjourned:5:44pm
December 15, 2008
Attendance: Woody Wright, Tim Long, Nancy Taylor, Angie Staebler, Cris Russell, Ginny Butta, Carol Lee Burgess, Jennifer Slater, Steve Zimarino, Don Austin, Pete Cochran
Called to order: 5:05pm
New Business: After much discussion, it was decided that all proceeds of the Little Beast Wrestling Tournament will go to the Carteret County Grapplers including all proceeds from concessions. Proceeds from the tournament may be gifted to the BCMS Booster Club to be added to the $4000.00 set aside for the purchaseof new wrestling mats for BCMS's wrestling program. Checks for the tournament will be made out to the BCMS Booster Club as previously established.
Angie Staebler motioned that up to $30.00 be approved towards the purchase of two breakable ice packs. Woody Wright seconded, motion carried.
Meeting adjourned:6:05pm
December 1st, 2008
Attendance: Nancy Taylor, Tim Long, Woody Wright, Angie Staebler, Don Austin, Cris Russel, Jon White
Called to order: 5:00pm
Old Business: John White presented Treasurer's report showing $5382 before $4000.00 reserved for wrestling mats. This would leave about $1382.00 as balance. Nancy Taylor motioned to accept treasurer's report as presented. Angie Staebler seconded. Motion carried. Minutes will be reviewed at next meeting.
All winter sport's items ordered as decided in Nov. Meeting.
New Business: Wrestling Tournament Updates
Treasurer decided best to run Account balance sheet for tournament
Profits of concessions to go to the booster club general treasury; sponsor money, t-shirts, gate, entry fees, and all other proceeds going to purchaser of wrestling mats
Recap of Booster Club expenses related to Tournament:
Law $200
Custodial $120
Awards lo end $200 hi end $500
Concessions $????- not determined until idea of headcount at door
Open Registration begins mid December
Deadline Noon Jan 8th
Sponsors with Verbal Commitments-$700
T-shirt order #100= $600 I week time line for turn around of order
Advertisements for Tournament
-Don Austin has contacted schools, county , etc. via newspaper, sport editors, letters
-AAU website
-posted on BCMS web page
-BCMS sign board will be employed
- John White suggested asking Sound Furniture for use of digital sign
Hospitality Room-
-Schroeder's classroom
-volunteers bringing food
-Don Austin has a volunteer to cook hot dogs/ hamburgers
Photographer:
Don Austin will contact Will Woodside re: photos
Registration/Weigh-ins-
7:00-8:00 am in multipurpose room
Board discussed need for one large yearly fundraising event- Jon White checking into wrestling show
Next meeting Dec 15th at 5:00pm
Meeting Adjourned 6:47pm
November 24, 2008
Attendance: Tim Long, Nancy Taylor, Angie Staebler, Jennifer Slater, Carol Lee Burgess, Cris Russell, Steve Zimarino, Don Austin, Woody Wright
Meeting Called to order: 6:08pm
Old Business: After inquiry to proceed with mat purchase, it was realized that the price is higher and financing will cost an additional $600.
Amend motion to buy wrestling mats from last meeting. If booster club generates funds by June 30th then buy mats. If funds not generated, than purchase no later than October 1st, 2009.
Angie Staebler made motion, Woody Wright seconded.
Ms. Slater and Ms. Burgess inquired about donations made in 07-08 for wrestling mats. 07-08 minutes searched with no mention of wrestling mat specific donations. John White will check into this situation.
New Business: Discussion occurred to decide how to handle funds generated from wrestling tournament. It was decided that John White will set up a separate account to handle the tournament monies.
Discussion occurred to decide amount of money board should set aside for mat purchase. Angie Staebler made motion to reserve $4000.00 today from treasury for mats. If the tournament raises the remaining balance then purchase mats as soon as money is available post tournament..
Meeting Adjourned:6:05pm
November 13, 2008
AAU Wrestling Tournament Meeting
Attendance: Tim Long, Nancy Taylor, Woody Wright, John White, Angie Staebler, Don Austin, Cris Russell, Steve and Kay Zimarino, Jerry Meaney( coach of CC Grapplers) and Mike Whitley(BCMS Wrestling Coach)
Cris Russell presented the details of the AAU tournament to be held at BCMS on Sat January 10th at 9am. Tourney called the Little Beast Tournament. Angie Staebler motioned for BCMS Booster Club to help support tournament, Woody Wright seconded. Motion carries.
Fees set: $15 tournament fee, $3.00 gate fee/person, $5.00 gate fee/per family
Contact persons for tournament are Mr. Meaney and Zimarino. Software for setting weigh divisions is being sought.
Medals may be purchased from AAU website at $1.99 per medal, purchase for top three in each wt. class.
Expenses outlined as follows:
Referee booking agent- $400-600
Law Enforcement (Rice confirmed)- $20/hr. approx. $200
Custodial- $11.85/hr. approx. $120
Materials Needed:
3 mats- 1 BCMS, blue CHS, little red CHS-$0
3 Scorecards, 3 flip charts, Mat tape- $0
National Anthem secured by Don Austin
Awards- TBA
T-shirts - upfront costs but will make profit- all sponsor checks make out to BCMS Booster Club
$ 500 sponsor- Amerochem Inc.
$ 50 sponsor- On Deck Sports
$50 Carteret Heating and Air
Cris Russell will continue on with planning and present updates to Booster Board.
Discussion about when to purchase wrestling mats. It was decided to purchase mats now if vendor would provide delayed payments between now and end of school year.. John White made motion to purchase wrestling mats( 1 and 1/4 inch thick mat from Sportsman's World) by putting $4000.00 down in January with the balance due June 30th. Woody Wright seconded, motion carried.
Board discussed desire to leave $2500 minimum in Booster club treasury for the 2009-2010 booster club operational expenses.
November 03, 2008
Attendance: Cris Russell, Nancy Taylor, Tim Long, Woody Wright, Don Austin, Angie Staebler, Bobby Staab
Meeting Called to order 5:00pm.
Old Business:
Minutes from Oct. meeting were read by Tim Long. Angie Staebler motioned to accept minutes as written. Woody Wright seconded and motion passed.
Treasurer's Report stands from last month.
Mr. Wright will donate the water hoses purchased for the football/soccer field irrigation. Board thanks Woody for his generous donation.
New Business:
The spirit wear order ends November 7th. Angie Staebler will ask Ms. Carroro to make this announcement on the web page banner. After orders are in, board will determine what items need to be restocked.
Mr. Bobby Staab addressed the board on his ideas for the baseball/softball dugouts.
Mr. Staab will donate time and labor if the Booster Club supplies saw blades.
October 06, 2008 Booster Club Minutes
Attendance: Tim Long, Woody Wright, John White, Nancy Taylor, Cris Russell and Mr. Austin, BCMS Athletic Director.
Meeting Called to order at 5:00.
Old Business:
Minutes from the Sept. meeting were read by Mr. Wright. Ms. Russell asked that two names be added to the attendance. D. Smith and C. Googe will be added to Sept meeting attendance.. Ms. Taylor motioned to approve changes and accept Sept. minutes. Mr. Wright seconded and motion passed.
Treasure's Report was delivered by John White.
Accounts receivables:
$6533.00-receiveables from signs and sponsors
$1395.25-sports concessions
$ 554.00- dance concessions
$637.00- dance gate receipts
--------------------------------------
$9119.00-income to date
accounts payable-already paid
$368.82-Bocock Sports
$800 -Gary Schroeder for payment as assistant Wrestling coach 2007-2008
$50.00-Officer Rice-security at dance
Bills to be paid Oct 6th 2008
$42.00-Pizza
$51.00-Rule Books
$6581.91-Soccer equipment
Board agrees to pay outstanding invoices from Mr. Sanderson for rye grass seed.
Bank Balance- October 6,2008-per report:$8692.38
After general discussion about report, Ms. Russell made a motion to include all booster treasurer reports on the BCMS booster web page. Mr. Wright seconded and motion carried. President Long to ask Ms. Staebler to place on web page.
President Long presented 12 new sign sponsors: McLaughlin Chiropractic Center, Heart Center of Eastern Carolina, P&D Custom Builders, Therapy Center of Cedar Point, Coastal Auto Market, Shorewood Real Estate, Sea Striker Intl, B&B Office, Sunland Builders, Safrits Building Supply, Pepsi, Neil Hockaday (Bocock Sports).
General Discussion about costs of signs. Board agreed to price check for best value.
Donation by Woody Wright of Amerochem of Bulldog banner and sign was accepted and recognized by board members. Don Austin confirmed county's approval of placement of sign on school property.
Donation by Kent Flythe of two medical kits for sports team was accepted and recognized by board.
General discussion by board on the shipping costs from vendors. Discussion about the history of payment by booster club to assistant wrestling coach and how it relates to next year's budget.
New Business:
Ms. Russell brought to board's attention the need for ice packs at sporting events. Board asked Mr. Austin to order 12 ice packs for teams' use.
Spirit Wear- Mr. Long asked for recommendations of types to offer students. Board agreed to offer for sale: Short sleeve T-shirts in navy and grey; long sleeved t-shirts in navy, Hoodie sweatshirts in Navy and grey; baseball caps in navy with Columbia blue lettering. No logos for shirts were decided.
Board members agreed to receive quotes from Sportsman's World and Bocock Sports.
Board agreed to reimburse Woody Wright for water hoses-$150.00 and Mr. Sanderson for rye grass seed. Ms. Russell made the motion to approve with Ms. Taylor's second, the motion carried.
Mr. Long presented to the board options for baseball and softball dugouts. Croatan High School shop teacher, Bobby Staab, offered services to block the dugouts. President Long will contact appropriate parties for approval.
Board asked Mr. Austin to order volleyball standards with net upgrade. Purchase was approved at Sept. meeting.
Mr. White moved to approve payment of field striper at a cost of $499.00 plus tax and shipping with Cris Russell seconding. Motion passed.
Next Meeting
Items to be discussed at next meeting: Booster Club raffle, wrestling mats and winter sports needs.
Meeting adjourned at 6:40pm.
September 08, 2008 Booster Club Minutes
Attendance: Tim Long, John White, Nancy Taylor, Cris Russell, Angie Staebler, Woody Wright, Ken Flythe, Don Austin, C. Googe, and D. Smith.
Meeting called to order at 5:05 pm
-The new 08-09 board was introduced.
-President, Tim Long thanked the 07-08 board for all the hard work and accomplishments.
-Booster Club Meeting times are set for the 08-09 calendar year for every 1st Monday at 5:00pm. Reminders will be posted on school website and marquee. Don Austin believes that the school can send an e-mail reminder to parents. It was suggested to have a Booster Club table at each School event selling memberships and T-shirts.
-It was agreed upon that the Booster Club will provide free bottles of water to the officials at halftime .
-Ken Flythe will purchase a medical kit for the school at a cost of $49.50.
Sponsor Board- 9 new sponsors, 11 renewals, 33 spots still available on the sponsor board :Safrits Building Supply, SunLand Development and Pepsi, Inc. will receive sponsor recognition due to generous contribution of materials
Fundraisers- 1st Dance is set for Sept 26th from 3-5pm.
Field day was discussed though no date was set for spring of 09. The 08 Field Day raised $2100 for the Booster Club.
BCMS Bulldog Magnets are for sale for $5.
Booster Club memberships sold so far- $1570
Football Field Update- over the summer "hard pan" took over large areas of the football field, the field has been graded, topsoil added, seeded, aeriated, and watered, it now looks good: the irrigation system needs to be repaired
Equipment Purchases- Fall sports needs were meet as voted on the last meeting, a total of $3000 worth of equipment was purchased for football and soccer: volleyball upgrades will be purchased in Oct. for $1500: the total wish list for Track, Trophies, and new wrestling mats is roughly $12,000.
Concession Stand-Don Austin informed the board that the concession stand must be tied down: the interior of the concession stand will not be finished as previously planned, shelves will be added: Artisan Granite has donated a blue and black granite counter for the outside of the vending window, Safrit's Building Supply donated a new double window which Staebler Homes installed.
Treasurer's Report will be submitted when available.
Meeting adjourned at 5:45pm.
-
Attendance:
Pete Cochran, Deborah DeRose, Kelly Rogers, Kathy Smith, Ginny Butta,
Woody Wright, David Holland, Cris Russell, Mrs. Toman, Steve Zimarino, Mr. White
Field Day:
The Booster Club will be sponsoring a Field Day on May 9th
Belk Charity
Days Fundraiser May 3rd:
Deborah DeRose reported the details of this event.
Belk provides the school with discount coupons of 20-50% off their
purchases for this “one day event”.
BCMS will receive $5.00 for each ticket sold.
This “one day event” is on May 3rd
Sports
Banquet My 29th:
Award options for the approximately 150 athletes were discussed & it was
decided that each athlete will be presented with a framed certificate.
The certificate will have the student’s name & each sport that they
participated in this school year.
Organizing decoration & set up was also discussed.
Nominees for
2008-09 Board:
Positions to be filled for next year’s board include president, vice
president, treasurer, secretary, concession manager, & members at large.
The election will be held at the next meeting
President -
Tim Long
V. President
– open
Treasurer –
Mr. White
Secretary –
Ginny Butta
Concession
Manager – open
April Finance
Report
|
Beginning Balance |
|
$3,194.48 |
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Concessions |
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$1,162.21 |
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February 21, 2008 Booster Club Meeting Minutes
Attendance:
Pete Cochran, Deborah DeRose, Kelly Rogers, Kathy Smith, Ginny Butta, Woody Wright, Denise McNamara, Tim Long
- Introduction of Denis McNamara to the meeting. President recaps for Denise the Booster Clubs accomplishments this year thus far.
Accomplishments noted:
- Cheerleading mats purchased, Sponsor board built, clothing designed and sold, building purchased for concessions, baseball field seeded
-President suggests the Booster web page be used as a tool to keep up with what the club is doing. It is noted that Denise didn't know about the sight. The club will work on promoting its' webpage next year.
-Recap of treasurer's report. Balance to date is $3269.55. It is noted there is about $1000 worth of clothing left to sell. See the report posted above.
- Financial Report approved
- Goodbye Dance to be sponsored by the Booster Club. The date and theme are discussed. No date confirmed. Members will bring theme ideas to the next meeting for review. It is agreed that student turn out has been low at the last few dances and we must make the Goodbye Dance successful.
- Ricky and Nancy Taylor moved the new concession building from Croatan High School to Broad Creek's campus. The new building is now on the football/soccer field and the old building is on the baseball field. The new concession stand will be anchored to meet Hurricane specifications. The group will tour the new building after the meeting. After the tour it is noted that there are some small holes in the roof. Pete will check them to see if they are plugged and have them caulked if they are not.
- The Board is asked to recruit new members and nominees for the Board next year. Positions to fill are President, Vice President, Treasurer, Concession manager and Members at large. The President's position will be for two years. The first year will be active and the second year will be "silent" along side the new President. The Past President will reman involved the year after he/she leaves.
- The following people have volunteered to be nominees for these positions:
President - Tim Long, Treasurer - Kelly Rogers, Secretary - Ginny Butta, Concession - Steve Zimarino
- Other nominees will be included in the May 22, 2008 meeting for the election. Election of new officers will not be at the Banquet as noted in the last minutes. Elections will be at the May 22, 2008 Booster monthly meeting. All members are encouraged to be a part of the process. It is noted that parents of rising sixth graders can be approached for membership and members at large when applications are sent in.
- Recap - Spring Athletic Awards Banquet will be Thursday, May 29th at 6 pm. Smithfields in Havelock will deliver the food and paper products. Price will be $8.00 per person $5.50 for 10 and under. Tickets will be pre-sold with a cut off date. Flyers will be sent out on May 1st and a phone alert will go out as well. Awards will be given out before dinner. Past ideas for awards were letters BCMS and pins for the sport. Steve said letters are $3 to $4 each. Shirts were suggested and pins without the year on them. This way we can order more of them and reuse them. We will try to get a discount for at least 100 balloons from the Party Place. Steve may be able to get a BCMS Bulldog balloon. Kelly will ask Stephanie to donate the use of an air tank.
- New discussion on Banquet - regarding the raffle and how to get the tickets out before the banquet. After many suggestions it is decided that a prepayment form for tickets to the dinner will include a price for dinner and the raffle; 2 dinners and 2 raffle chances for $20 or 1 dinner and 1 raffle $10.
- Election of new officers will not be at the Banquet as noted in the last minutes
- Kelly Rogers is take on the task of finding a reasonable Bulldog head for the mascot costume.
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- Next meeting Thursday March 20th at 3:30 .
Meeting adjourned
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Meeting Called to Order |
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Treasurer’s Report |
Discussion of Budget
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President’s Report |
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OLD BUSINESS
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NEW BUSINESS §
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1. |
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Members Comments |
Participants are invited to share specific
interests or ask questions |
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Coaches & Administration Comments |
School Officers, Coaches are invited to share
specific interests or ask questions and provide sports
updates. |
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Announcements |
1. |
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Adjourn |
End of meeting |
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Revised August 2007
· The name of the organization shall be The Broad Creek Middle School Athletic Booster Club. At all times it shall and will be operated and conducted as a nonprofit association. The location of the “athletic booster club” and it’s financial records is the following address:
o Broad Creek Middle School
2382 Hwy. 24
Newport, NC 28570
· The purpose of the organization shall and will be to assist the athletic department and the school in the purchase of and refurbishing of athletic uniforms, athletic equipment & supplies, and assistance in maintaining the facilities. This assistance will be under the direction of the principal, assistant principal, athletic director and coaching staff.
· Members of the “athletic booster club” shall and will purchase memberships (including officers). Membership is available in three forms: Individual Pass-$25.00, Couple Pass-$45.00, Family Pass-$50.00. This pass allows the member/s free admittance to all of Broad Creek Middle Schools home (except playoff or tournament games/matches) athletic contests. Members receive a “membership card.” Each member shall be and is entitled to one (1) vote. Faculty/staff members of Broad Creek Middle School cannot vote.
· Members of the “athletic booster club” shall be admitted, retained, suspended and expelled in accordance with such rules and regulations as the officers (Board of Directors) may, from time to time, adopt. Expulsion from membership requires a majority vote of the members and said expelled member/s will be refunded his/her membership dues on a pro-rated basis. In the event of a tie, the five (5) officers will break the tie. Absentee or proxy voting of the officers is allowed for expulsion of a member as long as it is placed in writing.
· The “athletic booster club” shall and will seek to include members that represent all sports (including cheerleading) and at all times be inclusive.
· The officers of the “athletic booster club” shall be a president, vice-president, secretary, treasurer & member at large. They shall be elected annually. These officers shall be known as “The Board of Directors”.
· The president shall be the “Chief Executive Officer” and shall preside at all meetings. He/she shall sign all contracts and obligations, enforce the constitution and its by-laws, and shall perform all other duties that may be prescribed from time to time. He/she shall be an ex-officio member of all committees.
· In the absence of the president, the vice-president shall exercise any power or duty of the president.
· The secretary shall give written notice of all meetings of the members and of the directors, shall take minutes of such meetings and shall keep correspondence. He/she shall perform all duties incident to the office of secretary.
· The treasurer shall collect all monies due to the organization, shall have the care and custody of the funds of the organization, shall make deposits for the organization, and shall pay all bills/obligations for the organization. He/she shall keep proper books of accounts; showing in writing the disposition of all funds that may pass through his/her hands. He/she shall report at each regular & called meeting of the organization the financial condition of the organization. The treasurer shall perform all duties incident to the office of treasurer. At the end of the present athletic year, the treasurer shall return all statements, cash boxes, checking information, checkbook, etc., to the school secretary for keeping over the summer in the school’s vault.
· The member at large shall be a member elected from the membership. He/she shall be a liaison to the members, administration of the school, athletic director and coaching staff. He/she shall perform all duties, from time to time, that may be required of him/her incident to the office of member at large.
· The officers (Board of Directors) shall and will be responsible for ordering all athletic uniforms, athletic equipment, athletic supplies, and other items, from time to time, that are requested and/or needed by the athletic department, that have been voted upon favorably by the membership (non P.E. items). The officers will maintain proper accounts with vendors that supply the athletic department. The officers will run and operate concessions and call on members and other volunteers to assist. The officers will contact the media for notifying the public of its meetings and other “athletic booster club” events. The “athletic booster club” is responsible for making the arrangements for the academic-athletic ceremonies, including paying for the expenses incurred in doing so (trophies, plaques, certificates, medallions, pins, meal, etc.).
· The annual meetings shall be held as soon as possible at the start of the new school year. Monthly meetings (if needed) will be held thereafter in the school’s gym/health classroom. The previous officers shall and will be in attendance at the first meeting to turn over their duties.
· At each meeting the following protocol will be observed: Roll call, reading of the minutes, report of the treasurer, president’s report, old business, new business, adjournment.
· At any meeting of the members held in accordance with the foregoing provisions and constitution, a majority vote of the members attending such meeting shall constitute a quorum (majority decision). Absentee or proxy voting is prohibited. In the event of a tie, the five (5) officers (Board of Directors) will vote again. A majority decision (3-2) will constitute a quorum. In the event of a tie again, the president (or highest ranking officer present) shall break the tie.
· Any officer to the “athletic booster club” may call a meeting of the members to order and may act as chairman of such meeting in the absence of the hierarchical order. Precedence is given as follows: president, vice-president, secretary, treasurer and member at large.
Article 5
· This constitution (by members) may be added to, altered or amended at any meeting by a vote of not less than two-thirds (2/3) of the members present (absentee or proxy voting not allowed) AND upon approval by the school’s principal. Two (2) weeks notice shall and will (by mail or other appropriate means) be given (in writing) to all members regarding the changes, including the school’s principal.
· In the event there is a vacancy as to any office of the “Board of Directors”, then the remaining membership shall and will elect from their numbers a replacement to serve in such office at the next scheduled or called meeting.
· No person or persons shall hold any office of the “athletic booster club” unless he/she has a paid membership and is in good standing with the community and school.
· It shall be the top priority of all officers and members to abide by this constitution and its by-laws, all other statements of purpose or intent, as may be promulgated by the officers, members, principal, assistant principal, athletic director, and coaching staff.
· All decisions and/or actions taken by the “athletic booster club” shall and will be final pursuant to the approval of the school’s principal. Any decision/s the school’s principal feels is detrimental to the well being of the school’s athletic program and/or its student/athletes will be revisited in a meeting with the officers, the principal, the assistant principal and the athletic director before a final decision is rendered.